Meeting actions

Actions in the event cards allow you to modify your meeting on demand. Actions are available for events happening in Robin powered spaces. 

Confirm 

Confirmations help schedules run smoothly by giving folks a way to indicate if a meeting is still happening. Any meeting participant may confirm the event up to two-hours in advance from the the event details card in the mobile app, from the web dashboard, or from the room display. 

Confirmed events will not auto-unbook.

  

 

Extend meeting and end meeting

Once a meeting has been confirmed and is in progress, event organizers will see Extend and End action buttons in the event card. If another meeting is scheduled to start directly after yours, you'll only see the option to End.

Extend Need a little more time to wrap up your conversation? Meeting organizers may extend their room reservation assuming the room is free by tapping "Extend" from the event card and then selecting a duration. 

End In the event your meeting ends early, give yourself a pat on the back for efficiency. Then, tap "End" to free up the room for others to use. 

  

 

Notifications

Robin sends contextual notifications to let you know when your meeting is about to begin and end. Manage notification preferences from within the mobile app, from Settings > Notification Settings.

Event Starting notifications send ten minutes before the start of your next meeting. Press the notification to confirm your room reservation and check in to the upcoming event. 

Event Ending notifications send five minutes before your meeting's scheduled end time. Press the notification for options to end early or extend the meeting if the room is available and you need more time.

Presence notifications send when you (and your phone) enter a meeting room and let you know about the room's upcoming availability. Press the notification to book the room, or find an available space. 

extend-meeting-workflow-sm.gif 

 

 

 

 

 

Did this article help?