Using Extension for Google Calendar

Looking for installation help? Head to Installing the Extension for Google Calendar.

Requires

  • Google Calendar
  • Robin account

Install by browser: Chrome Firefox Safari

With Robin's browser extension, bring smart office search and extra context about your spaces directly into Google Calendar. Once installed, a sidebar with extra information about the office will appear when creating or viewing events. If the event already has conference rooms invited, Robin will show details about the space automatically.

Getting started

After installing the browser extension, sign in to start viewing available spaces within your organization's Robin account. You should only need to sign in once, or until you clear your browser cookies and/or local storage.  

Tips: 

  • You'll need to have your organization's username handy. Here's how to find your organization's username. 
  • If you use Single Sign On, make sure to enable pop-ups from Google
  • If you don't yet have an account, reach out to the Robin administrator within your company for guidance on joining your team

Download the guide Plugin for Google Calendar

Search for the room you need

Filter and search spaces without leaving your calendar. Begin by selecting the building (or buildings), and optionally pick a floor in the location you're searching. In addition to finding a room available when you need it, filter results by location (building or level), amenities, and space types.

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Add a space to your meeting

Reserve a room for your meeting without leaving the event composer. Willing to adjust the schedule for the right room? Availability for spaces that match your search will allow you to select the time that works best. The time pills show options for different meeting times, which will adjust your event if you decide to meet later.

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Jumping back to Google Calendar

When installed in Chrome, the R icon pops out the option to create a new event (bringing you right to Google calendar) or open the Robin dashboard. You'll also see your office schedule and time until your next meeting. Note: events that do not have reserved rooms will not appear in this list. 

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A better look at your office

A few more things the browser extension is good at:

  • "When's the next time this conference room is available?"
  • "Will I have a whiteboard available in this afternoon's meeting?"
  • "Are there any other spaces with video conferencing free right now?"

For more advanced tasks, the extensions also give a direct path to continue in Robin's web (and mobile) apps. Have something else you'd like to see the plugin bring into your calendars? We'd love to hear about it.

 

How It Works

When you book a meeting with the Robin plugin, you're actually booking in Google. 

A few things to keep in mind:

  • Robin simply syncs events from your Google calendar to the Robin dashboard, room displays, & mobile app, relying on your native calendar rules to recognize conflict.
  • When users book through the Robin dashboard or mobile app they're booking events on behalf of the booking user. 
  • When users book events in Google calendar they're booking through their own account. 
  • Events booked through the plugin have the same behavior as booking via Google Calendar. For users to book via the plugin, they need to have the correct permissions to book events on the resource calendars. 

 

Booking recurring events via plugin

When you create a recurring event in the Robin dashboard, Robin will check the first 15 instances, and the API will fail to create the series if a conflict is detected. When you're booking recurring events via plugin, you're booking through Google. This means Robin will continue to check the first 15 instances for conflict and then any events after that Google creates and it is up to Google to recognize a conflict.

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