Enable presence with beacons

Robin works with many kinds of beacons, like Kontakt, Gimbal, Aruba, or Radius. Use this guide to set up beacons that aren't made by Estimote. If you have Estimote beacons, use this guide instead.

Robin uses a variety of methods to know when someone is in a room. We call this  presence

One method pairs beacons with a space. Think of the beacon as a tiny radio. It sends out a signal which the Robin mobile app listens for. The app hears and interprets the information, then responds by saying "this phone is here". 

Specifically, beacons share 3 important numbers with Robin:

  • UUID, or what it is
  • Major, or the general location
  • Minor, or the specific room

To pair a beacon with your room, follow these steps.


Open your beacon manager, and find the values for UUID, Major, and Minor.
Administrators can add devices to their spaces from the web dashboard. Navigate to the space details screen for the room you'd like to add a beacon to, and click Manage.


Scroll down to the Devices header, and click Add Device.
In the pop-up, make sure you select the Robin (iBeacon) mode. This will generate a custom identifier (UUID) that you will need to input into your beacon manager. 
Enter the 16-digit UUID value from Robin into your beacon manager.
Enter the major/minor values shown on your beacon manager into the Robin dashboard. Click Add Device.  Now your beacon is paired with your space.  

Do you have the "Automatic Booking" setting enabled?

This setting must be enabled on the space level for impromptu events in order for beacons to recognize the meeting. Steps on how to enable the setting here

I don't see the Meridian beacon type

Trying to add an Aruba beacon? You'll need to import at least one beacon using the Meridian Import tool before you can add Aruba beacons manually. During the import process, Meridian passes the UUID specific to your organization to Robin.

Clear the beacon cache in your app to start posting presence

If you're using an iPhone, you'll need to clear the beacon cache within the Robin app. This allows Robin's mobile apps to start ranging for the new beacon.

Open the Robin app. Tap the Settings icon to open the setting menu.
Scroll down and tap the Clear beacon and space data button. 
Return to the home screen. Your new beacon is now activated, and members in your organization with the mobile app will now be able to post presence.

Common Pitfalls

Aren't seeing yourself in the Robin mobile app after adding beacons? If you're using an iPhone, navigate to Settings > Clear beacon and space data to start ranging for your new beacons. If that doesn't work, try these tips.

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