Configuring Google Workspace to work with Robin

Robin needs permission to view and modify the calendars paired with your account. Enabling these permissions within Google Workspace helps to keep your calendars in sync.

The setup 

In order to properly edit events (e.g. end a meeting early from the room display), you'll need to give your booking user a few extra editing permissions. Follow this guide for more.

  1. Give your booking user permission to make changes to events such as starting or ending a meeting early.

Each time someone adds a room resource to a Google calendar event, the room resource receives an invitation email. This is just like the meeting invites you're probably used to getting. 

Set each of your room resource calendars to automatically accept invitations that do not conflict in Google Calendar. 

  1. Set room calendars to auto-accept invites that do not conflict.

Heads up

You'll need administrator access to your Google Workspace (fmr. G Suite) account in order to make some of these changes.

 

Auto accept invitations that do not conflict

Each time someone adds a room resource to a Google calendar event, the room resource receives an invitation email. This is just like the meeting invites you're probably used to getting. 

Set each of your room resource calendars to automatically accept invitations that do not conflict in Google Calendar. 

1
From Google Calendar, select "Calendar Settings" for your resource (or room) calendar. 

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2
Select "Auto accept invitations that do not conflict." Update this setting for the calendars for each of your rooms.

Screen_Shot_2018-03-07_at_3.14.38_PM.png

This video will walk you through it:

Note, Google made a change to their API reference settings:
Beginning on November 4, 2019: If you have API reference disabled, we'll automatically switch your Admin API access to Disable. As a result, your users won't be able to sign in to certain apps until you grant API access to the apps. User will receive the alert, "Access to your account data is restricted by policies... " (or your customized message).

Google resource

Next Up

Connect your Google account to Robin

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