Compatible Apps
- Outlook 2013 or later
- Outlook 2016 for Mac
- Outlook on the Web
First, how to access the Add-In
Once an administrator has installed the Robin Add-In for your organization, it will appear in your Outlook desktop and/or web app toolbar.
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Open your Outlook calendar > click New Event.
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This opens the Outlook event composer. Expand the event composer to full screen if it isn’t already.
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In the event composer toolbar, click the overflow menu > Robin Room & Desk Scheduling app from your list of available add-ins.
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Sign in to your work email account if you haven't already done so and accept the privacy terms.
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If you use Single Sign-On, make sure to enable pop-ups in your browser.
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5. Click Get Started.
How to book a desk
A few things to know before getting started:
- To see the desk booking option, you must have a preferred office location set. To do so, click the Settings icon at the bottom right of the Add-In > and select your preferred office location from the drop-down menu.
- To see the option to book a desk, you must be within your organization's desk booking window policy.
- You've previously booked a desk in your preferred office location from the web dashboard or the mobile app.
1. From your Outlook calendar, click New Event. This opens the Robin Add-In.
2. If you just booked a meeting, Robin will suggest a desk for that same day. You can also select a different date using the calendar module.
3. Click Book a desk at the top of the add-in. If you already have a desk reservation for that day, you'll see a "View My Desk" link.
4. You have two options:
A: Book: Select this option to confirm and reserve the suggested desk.
B: Find Another: This will open your office map in the Robin web dashboard for more desk booking options.
Making edits
1. Click Cancel to immediately cancel the reservation directly from the add-in.
2. Click Edit to be redirected to the Robin dashboard to make changes to your booking.
Next up, learn how to book rooms using the Outlook Add-In!