Robin will suggest spaces you've recently and/or frequently booked that fit your meeting criteria (time, number of attendees, &, etc.) for your upcoming events that don't have a space. This feature is available on the Workweek view (Schedule page) in the web dashboard and mobile app.
On days you're scheduled to come to the office, you'll notice a space suggestion and a one-click booking button next to meetings without a space.
Web dashboard:
Mobile app:
Robin will not make room suggestions if:
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The meeting doesn't have any invitees.
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The meeting is an "all day" event or over 12 hours long.
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The meeting is less than 10 minutes long.
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Someone outside of the organization created the meeting.
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Rooms are not connected to calendars.
About the mobile push notifications
- The space suggestion notifications are ON by default, but can be turned off in the mobile device notification settings.
- The space suggestion notifications are connected to desk check-in reminders.
FAQ
Q: Does the smart room booking feature need to be set up by an admin first?
A: No, the feature is enabled by default. But if you're not seeing this functionality, your organization likely chose to disable the feature. Every office is set up differently.
Q: Do the space suggestions take any action, meaning is this auto-booking?
A: No, it is not auto-booking. Book the space recommendation when it fits your needs.