Early access program: set up parking & lockers

Use the Layout tool in the web dashboard to arrange and configure bookable resources, such as desks, spaces, parking spots, and lockers for your workplace.

In this guide, we outline how to set up parking and lockers using the latest version of the Layout tool, available to organizations in the early access program. For steps on how to set up desks, spaces, or custom resources, refer to these guides:

• Set up desks
• Set up spaces  
• Set up custom resources

Set up parking and lockers

1. To access the Layout tool, select the Office page in the top ribbon of the web dashboard.
2. Select Edit floor in the right corner of the map. 
3. Select Layout. 
4. In the left panel, select either the parking and/or lockers menu.  The setup process is the same for both resources.
5. Select a template and click where you want it to live on the map. 
6. Hover over the white knobs until you see a double-sided arrow to adjust the size of the template and drag your cursor in/out. 
7. Use the menu on the right to add the resource details, settings, and policies.   
8. Use the default resource names or add your own. (e.g., Locker 1, Locker 2).
9. You can upload an image of the resource to give users a visual reference while booking it.  
10. Add the resource details:
    • (Optional) Apply a sub-category:
      • A sub-category provides additional details to classify the resource further. These are preset; custom options will be coming soon. 
    • (Optional) Create and add amenities:
      • Amenities are specific features or functionalities included with the resource, such as a monitor, Wi-Fi, wheelchair accessibility, power outlets, and more that are available for that resource.
    • Set the capacity.
    • Is it handicap accessible? 
    • Determine how the resource can be booked. You can set a general booking type, set a different booking for each day of the week.
      • Reservable: Can be booked in advance.
      • Not reservable: Cannot be booked at all.
      • Assigned: Assigned to a user by admins. 
    • Add any helpful notes.

Note: If you need to adjust the details or policies for a single parking spot or locker, first, you need to ungroup the resource. To do this, hold Shift + select the individual resource and then select Ungroup. 

1. Configure scheduling policies for the resource. 
   • Set the maximum amount of time a person can reserve the resource with the Max Booking Length setting. 
   • Set how far in advance the resource can be reserved with the Advanced Booking Threshold. 
   • Toggle on the "Restrict to working hours" setting if the resource can only be reserved during set office hours. 
   • Require employees to confirm they're using the resource they reserved. 
   • Use the Abandoned Resource Protection setting to automatically cancel advanced resource bookings if no one checks in after a set amount of time has passed.
   • Use the Advanced check-in window to set how far in advance a booking can be confirmed.
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2. Once you’ve configured all the resources and their settings, select Publish.