This guide helps employees get started with desks.
Different types of desks (i.e. flexible or fixed) have different rules for how you can book them. Your office's Robin admin may assign you to a fixed desk, or may give you permission to book a flexible desk (i.e hot or hotel).
|Desk Type||Reservation Duration||When can I reserve this type of desk?|
|Hot (flexible)||Up to 1 day only||Same day only|
|Hotel (flexible)||1-5 days or more||In advance (like a hotel)|
|Assigned (fixed)||Permanent||N/A (assigned by your admin)|
How will I know if I have an assigned desk?
When your office's admin assigns you to a desk, you will receive an email with those assignment details (i.e. floor and desk name/number).
Your current desk assignment is also always listed on your profile page (click on your Avatar > Profile).
How can I manage my desk reservations?
You can reserve or cancel a flexible desk using any of the following:
If you don’t have an option to change desks, you may need to get help from your admin instead. When you reserve a flexible desk, you’ll receive a confirmation email with the details. The email includes a preview of your new desk’s location.
What should I do if someone is in my seat?
Sit next to them.
At the end of the day, what do I do with my desk?
Nobody likes a messy neighbor. At the end of the day, your desk will return to the wild. You can be a good neighbor by taking a minute to wipe down your desk of any coffee rings or other crumbs left throughout your stay.
Navigating your office
How can I find where other people sit?
Use the Office search page and select the Desks bubble to see who sits in a group of desks.
You may also zoom in on your office map to see names (i.e. First Name, Last Name initial) on the desks.
Looking for a specific person? Use the People tab to search for specific team members and find out where their desk is.
|Available||The desk is empty, and you can use it.|
|Unavailable||The desk is empty and cannot be booked.|
|Unable to book||The desk is empty and cannot be booked, because it was turned “off” via configuration/distance planning.|
|Disabled||The desk is archived and not active in any user-facing features. Admins may reactivate them. Your organization is no longer billed for the desk.|
|Active||The desk is visible and actively managed within Robin. End-users may reserve or interact with it.|