Booking events from Robin dashboard

Overview

Robin makes it easy to find and reserve the best space for your office activities, wherever you are, with scheduling tools at your fingertips. Robin provides dynamic scheduling experience like interactive maps, calendar extensions (Google , Outlook for O365, or, on-premise Outlook), mobile app, & web dashboard, to help you find the optimal space for your activities.

For this guide, we are going to focus on the different ways to book events from the Robin dashboard and tips to improve your search results.

Watch the video below or follow the steps outlined in the guide. 

Option A. Office Search 

1. Use the Office search home page

Select or confirm you're on the space tab. 

office_page.pngMap or list view 

Depending on how your office is set up in Robin, you'll see a Map of office resources or a list of office resources. Both views accomplish the same task, but with a different UI experience.  If you're not seeing a map, that just means your office didn't set one up in Robin and prefers to use the non-map option.

2. Set the search criteria

Robin works hard to find the optimal resources for your activities. It checks all the spaces in your office to find the best matches based on time, location, equipment, and number of people.

  • Use the search tool bar to add event criteria (time, date, duration).
  • Add filters for specific amenities you need, number of attendees, etc. to narrow down your search results.
  • If your office has maps you can click directly on an available space on the map to learn more about the space or scan through the suggested spaces in the left panel. 

IMG_2_space_filter.png

3. Booking from results

Booking from map view results 

By default, Robin uses the following status colors to help users find a work area quickly. The "available" status colors apply to time pills in dashboard and may also notice the colors on spaces that appear on a maps & room displays. If your office set custom status colors then you may see different colors. 

  • Red = In use (Spaces only).
  • Green = Available (Spaces & Desks).

When you see something you like, click on either the Book Meeting button or one of the green time pills to open the event composer to schedule an event. 

 IMG_3BK_results_map.gif

Booking from list view results 

When you see something you like, click on either the Book Meeting button or one of the green time pills to open the event composer to schedule an event. 

booking_results-listOCT25.gif

Option B. Create event button

This allows folks to easily book meetings using the event composer. The Create Event button is accessible at the top right header in your dashboard from every view point.  

create_btn.png

Now you can easily add available spaces within your office, invite others by entering their email address, add a video conference link (Zoom and BlueJeans), and add a meeting service, like catering requests.

Admins, don’t see the Maps option, but want to learn more? Right this way! 

 

 

Did this article help?