Robin makes it easy to find and reserve the best space for your office activities, wherever you are, with scheduling tools at your fingertips. Robin provides dynamic scheduling experience like interactive maps, calendar extensions (Google , Outlook for O365, or, on-premise Outlook), mobile app, & web dashboard, to help you find the optimal space for your activities.
For this guide, we are going to focus on the different ways to book events from the Robin dashboard and tips to improve your search results.
Watch the video below or follow the steps outlined in the guide.
1. Use the Office search home page
Select a floor from the drop down menu & confirm you're on the spaces tab.
💡 Do you see a map or a list of your office's resources?
Depending on how your office is set up in Robin, you'll see a Map or a list of your office resources (spaces & desks). Both views accomplish the same task, but with a different UI experience. If you're not seeing a map, that just means your organization didn't setup map floor plans in Robin & prefers to use the non-map option.
2. Set the search criteria
Robin works hard to find the optimal resources for your activities. It checks all the spaces in your office to find the best matches based on time, location, equipment, and number of people.
- Use the search tool bar to add event criteria (time, date, duration).
- Add filters for specific amenities you need, number of attendees, etc. to narrow down your search results.
- If your office has maps you can click directly on an available space on the map to learn more about the space or scan through the suggested spaces in the left panel.
3. Booking from results
Booking from map view results
By default, Robin uses the following status colors to help users find a work area quickly.
- Red = In use (Spaces only).
- Green = Available (Spaces & Desks).
The "available" status colors apply to time pills in dashboard. You may also notice the colors on spaces that appear on a map & room displays. Note, status colors are customizable and may vary.
When you see something you like, click on either the Book Meeting button or one of the green time pills to open the event composer to schedule an event.
Booking from list view results
When you see something you like, click on either the Book Meeting button or a green time pill to open the event composer to schedule an event.
Option B. Create event button
This allows folks to easily book meetings using the event composer. The Create Event button is accessible at the top right header in your dashboard from every view point.
Now you can easily add available spaces within your office, invite others by entering their email address, add a video conference link (Zoom and BlueJeans), and add a meeting service, like catering requests(premier plans only).
Admins, don’t see the Maps option, but want to learn more? Right this way!