Editing desks

Need to add an additional monitor? Or maybe change a hot desk into an assigned seat? You can make edits to desk type or amenities at any time. 

On the desk management page, an admin can: 

Navigate to the desk group page from the main search page. Select the ellipses icon at the right end of the desk group box and select Manage.



Or navigate to the desk group page within a specific space (Manage > Office > Building > Space > Desks).

Assign or re-assign a desk

Assigning desks can be done 2 ways:

1. The fun way, drag & drop using the map on the Office page. Learn more here. 

2. From the admin manage console, Manage > Office > Building > Space > Desks.

Select the green + icon to assign a desk. If you need to re-assign a desk, select the current member's avatar and select remove. You can then assign a new member to that desk. 


Update desk type and amenities

To update the desk type, select Assigned, Hot, or Hotel from the dropdown menu. 

If a desk has an active reservation (someone is sitting there), you must end it before the desk type can be updated. If you change a desk from hotel to assigned, any future reservations for that desk will be canceled. 


Note: Hot and hotel desk reservations are available starting at the Pro plan.

To update desk amenities

Hover over the Amenities column & select edit amenities. From here you can adjust the quantity of the amenity or set it to zero to remove it. 


Edit desk group names and desk names

Select the Desk Group Name text field at the top of the desk group page and begin typing. To save changes, click anywhere outside of the text field.

To edit a desk name click in the Desk Name text field and begin typing. Click anywhere outside the text field to save changes. 


Add a new desk to a group

On the upper right there’s a preview of the group’s layout that indicates where new desks can be placed. There’s also a counter to tell you how many more desks you can create in a group.


For a desk group shape with seats on both sides, the maximum number of desks is 12. For shapes that only having seating on one (think a table pushed up against a wall) the maximum is 6.

From the group desk previewer at the top of the page click a desk with a + icon.  A new desk will be added to the group. 


Scroll to the bottom of the list of desks to find the new desk. Use the dropdown menu to choose the reservation type. Then hover over the amenities column to add amenities.


Deleting or disabling a desk

Locate the desk you want to delete or disable. Then on the far right side click on the ellipses to open the actions menu.

Note: a disabled desk will not appear in search results, but it will still count against your plan limit. Deleting the desk is recommended.


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