How to reserve desks & spaces using the mobile app

How to reserve a desk

1

Open the mobile app > tap the Office tab in the bottom navigation bar.

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Pro tip!

Create your "favorites" first on the People tab so you can see when they're in the office and where they're sitting on the map. 

2

Tap a desk to book it for "right now" or tap the calendar & clock icons to adjust the date/time, including multiple-day reservations (if your office supports hotel desks).

  • Strike-through dates = days you don't have permission to use the office. Reach out to your office admin if you need further assistance.

  • Assigned seats automatically follow office hours, the time or duration can't be adjusted. 

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Note, if your office doesn't use maps you'll see a list view

 

Are all the desks on your map faded out and unresponsive?

This means you don't have office access for that day and you'll see a message at the bottom suggesting a day you do have access. 

3

(Optional) Add filters.

Tap the filter icon to find a desk with special equipment or amenities, such as a monitor & phone.

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4

Tap a desk for the desk details and the option to reserve it.  

  • Green desks = Reservable
  • (/) slashed desk = Made unavailable by an admin
  • Dark grey desks = Occupied

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5

Share your desk reservation with a co-worker using the app of your choice or tap Dismiss.

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  • If your office uses the health checkpoint survey then the survey will automatically open if you made a reservation that starts within the active survey window. (captured below)
  • If your office requires desk check-ins and you book a desk within the confirmation window, your reservation will automatically be confirmed.

Reserving a desk using the list

1

Open the mobile app and tap the Office tab.

2

Tap the desk tab at the top. 

3

Use the menu at the top to change the building, floor, date, or times, including multi-day reservations.  (-) dates = you don't have permission to use the office.

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4

You'll see a list of desk pod names and the number of available desks in each pod. Tap any blue + icon to see the desk details and the option to reserve it. 

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5

Tap Share to send a co-worker a link to your desk reservation so they book a desk next to you or tap Dismiss.  

Lastly, if your office. . .

  • Uses the health checkpoint survey then the survey will automatically open if you made a reservation that starts within the active survey window. 
  • Requires desk check-ins and you book a desk within the confirmation window, your reservation will automatically be confirmed.

 

How to reserve a space 

1

Open the mobile app > tap the Office tab in the bottom navigation bar.

2

Tap the date & time fields to see what's available for your event.

A. To create a recurring meeting, open the calendar module & toggle on the "Book multiple days", then tap the dates you need. 

B. To optimize your search use the amenity and capacity filters. For example, if you know need a space that can fit 5 people +  video conferencing abilities, narrow the search results to those which meet your criteria by adding filters.

C. Need to switch floors or buildings? Tap the floor & building drop-down in the top left corner. 

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3

Tap on a green space for more details and for the option to book it (i.e. scheduling policies set by your office admins).

4

Tap Book & use the event composer to complete your event details such as inviting teammates, adding video conferencing links, and more.

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Reviewing & modifying reservations

Once you've reserved a desk you’ll receive an email confirmation and you can manage your desk reservations/assignments in the mobile app (and in the web dashboard).  

View all of your desk reservations

1. On the Pass tab, tap View upcoming desks.
2. Tap a reservation for more details & edit options.

3. You can End a reservation that's in progress or you can cancel an upcoming reservation.

Note, that multi-day reservations can only be cancelled as the entire series. Use the web dashboard to cancel one or more days of the series.

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View your scheduled events

1. From the Pass tab, tap the calendar icon in the top right corner.

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2. Tap an event to open it, where you can:

- See meeting details

- RSVP

- Edit the event if you're the organizer   

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