How to reserve a desk

1

Open the mobile app > tap the Office tab in the bottom navigation bar.

 

Pro tip!

Create your "favorites" first on the People tab so you can see when they're in the office and where they're sitting on the map. 

2

Tap a desk to book it for "right now" or tap the calendar & clock icons to adjust the date/time, including multiple-day reservations (if your office supports hotel desks).

• Strike-through dates = days you don't have permission to use the office. Reach out to your office admin if you need further assistance.

• Assigned seats automatically follow office hours, the time or duration can't be adjusted. 

           

Note, if your office doesn't use maps you'll see a list view. 

 

Are all the desks on your map faded out and unresponsive?

This means you don't have office access for that day and you'll see a message at the bottom suggesting a day you do have access. 

3

(Optional) Add filters.

Tap the filter icon to find a desk with special equipment or amenities, such as a monitor & phone.

4

Tap a desk for the desk details and the option to reserve it.  

• Green desks = Reservable
• (/) slashed desk = Made unavailable by an admin
• Dark grey desks = Occupied

5

Share your desk reservation with a co-worker using the app of your choice or tap Dismiss.

• If your office uses the health checkpoint survey then the survey will automatically open if you made a reservation that starts within the active survey window. (captured below)
• If your office requires desk check-ins and you book a desk within the confirmation window, your reservation will automatically be confirmed.

Reserving a desk using the list

1

Open the mobile app and tap the Office tab.

2

Tap the desk tab at the top. 

3

Use the menu at the top to change the building, floor, date, or times, including multi-day reservations.  (-) dates = you don't have permission to use the office.

4

You'll see a list of desk pod names and the number of available desks in each pod. Tap any blue + icon to see the desk details and the option to reserve it. 

5

Tap Share to send a co-worker a link to your desk reservation so they book a desk next to you or tap Dismiss.  

Lastly, if your office. . .

• Uses the health checkpoint survey then the survey will automatically open if you made a reservation that starts within the active survey window. 
• Requires desk check-ins and you book a desk within the confirmation window, your reservation will automatically be confirmed.

 

How to reserve a space 

1

Open the mobile app > tap the Office tab in the bottom navigation bar.

2

Tap the date & time fields to see what's available for your event.

A. To create a recurring meeting, open the calendar module & toggle on the "Book multiple days", then tap the dates you need. 

B. To optimize your search use the amenity and capacity filters. For example, if you know need a space that can fit 5 people +  video conferencing abilities, narrow the search results to those which meet your criteria by adding filters.

C. Need to switch floors or buildings? Tap the floor & building drop-down in the top left corner. 

 

3

Tap on a green space for more details and for the option to book it (i.e. scheduling policies set by your office admins).

4

Tap Book & use the event composer to complete your event details such as inviting teammates, adding video conferencing links, and more.

 

Reviewing & modifying reservations

Once you've reserved a desk you’ll receive an email confirmation and you can manage your desk reservations/assignments in the mobile app (and in the web dashboard).  

View all of your desk reservations

1. On the Pass tab, tap View upcoming desks.
2. Tap a reservation for more details & edit options.

3. You can End a reservation that's in progress or you can cancel an upcoming reservation.

Note, that multi-day reservations can only be cancelled as the entire series. Use the web dashboard to cancel one or more days of the series.

View your scheduled events

1. From the Pass tab, tap the calendar icon in the top right corner.

2. Tap an event to open it, where you can:

- See meeting details

- RSVP

- Edit the event if you're the organizer