If your office uses maps your default view is the interactive map with the option to switch to list view. You can reserve a desk or a space using the map. If your office doesn't use maps you'll see the list view.
Reserving a desk using a map
- 1
- Open the app to the Office view.
Fill in the office location fields; campus, building & level. Note: Make sure you select a floor if your office has more than one level.
If you don't have a map view you can follow the steps for a list view here.
- 2
- Choose the reservation date(s) and duration
By default, the desk search page shows desks that are reservable right now until the end of the day. If you don't need a desk until the end of the day, tap the clock/time field at the top to adjust the duration.
A. Single day reservations
To find a desk for a future date, select the calendar icon (labeled "Today"). Using the calendar module, tap the date you need a desk then select Choose date. Next, click the time field to scroll for a different start & end time > tap Done.
(See below for multi-day reservations)
B. Multi-day reservations
If your office supports hotel desks you can toggle the "multi-day reservation" option at the bottom of the calendar picker to reserve a desk for multiple days. Tap the dates you need a desk for. To deselect a date, tap it again.
Once you're happy with the selected dates, tap Choose dates, then click the time field to choose a start & end time > tap Done.
- 3
- Add filters.
Tap the filter icon to find a desk with particular tools, amenities, or capacity requirements, such as a monitor & phone.
- 4
- Green desks are available for reservations.
- Zoom in to see where co-workers are sitting. Then tap a desk for the desk details and the option to reserve it.
Reserving a desk using the list
- 1
- Open the app to the Office view and select the desks tab.
- 2
- Choose the reservation date(s), duration & filters
By default, the desk search page shows desks that are reservable right now until the end of the day. If you don't need a desk until the end of the day, tap the clock/time field at the top to adjust the duration.
A. Single day reservation
To find a desk for a future date, select the calendar icon (labeled "Today" ). Using the calendar module, tap the date you need a desk then select Choose date.
Next, click the time field to choose a different start & end time > tap Done.
B. Refer to above on how to make a multi-day reservation.
- 3
- Green desks are available for reservations
- Tap a desk to see the details and the option to reserve it.
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Reviewing & modifying reservations
Once you've reserved a desk you’ll receive an email confirmation. You can also review current and upcoming desk reservations under your profile page in the mobile app and/or in the dashboard.
From the mobile app
Navigate to your Avatar > Profile.
Any current or upcoming desk reservations you have will be listed here. Tap "End reservation" to end an in progress reservation or "Cancel reservation" to cancel an upcoming reservation.
Canceling or ending multi-day reservations is supported in the mobile app as individual amendments. Looking to modify your multi-day reservation dates? Navigate to your user profile in the Robin dashboard for more edit options.
From the Robin dashboard
In the top right corner of the Robin dashboard, you'll see a blue "Manage my desk(s)" button next to your profile icon.
This takes you to your personal desk management page where you can review, modify, end, or cancel current or upcoming desk reservations.
The email notification will look something like this:
How do I reserve a desk in the dashboard?
Follow our guide here to learn more