If your office uses maps your default view is the interactive map with the option to switch to list view. You can reserve a desk or a space using the map. If your office doesn't use maps you'll see the list view.
Reserving a desk using a map
- 1
- Open the app to the Office view.
Fill in the office location fields; campus, building & level. Note: Make sure you select a floor if your office has more than one level.
If you don't have a map view you can follow the steps for a list view here.
- 2
- Choose the reservation date(s) and duration.
By default the desk search page shows desks that are reservable right now until the end of the day. Note: Today, desk reservations on the mobile app are for all day/end of day. Use the web dashboard for more customizable reservations.
A. Single day reservations
To find a desk for a future date, select the calendar icon (labeled "Today"). This opens a calendar where you can select another date. Tap the date you need a desk, then select Choose date. (See below for multi-day reservations)
Click the time fields to scroll for a different start time > tap Done.
Note: Today, desk reservations on the mobile app are for all day/end of day. Use the web dashboard for more customizable reservations.
B. Multi-day reservations
If your office supports hotel desks you can toggle the "multi-day reservation" option at the bottom of the calendar picker to reserve a desk for multiple days. Tap the dates you need a desk for. To deselect a date, tap it again. Once you're happy with the selected dates, tap Choose dates to see what's available.
Note: By default, multiple day reservations are for all day. For more customizable reservation times book the desk reservations independently using the web dashboard.
- 3
- Add filters.
Tap the filter icon to find a desk with particular tools, amenities, or capacity requirements, such as a monitor & phone.
- 4
- Green desks are available for reservations.
- Zoom in to see where co-workers are sitting. Then tap a desk for the desk details and the option to reserve it.
Reserving a desk using the list
- 1
- Open the app to the Office view and select the desks tab.
- 2
- Choose the reservation date(s), duration & filters
By default the desk search page shows desks that are reservable right now until the end of the day. Select a date(s), start time, and amenities for your desk reservation.
Note: Today, desk reservations on the mobile app are for all day/end of day. Use the web dashboard for more customizable reservations.
A. Single day reservations
To find a desk for a future date, select the calendar icon (labeled "Today" ). This opens a calendar where you can select another date. Tap the date you need a desk, then select Choose date.
B. Refer to above on how to make a multi-day reservation.
C. Then click the time field to scroll for a different time frame and tap Done.
- 3
- Green desks are available for reservations.
- Tap a desk to see the details and the option to reserve it.
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Reviewing & modifying reservations
Once you've reserved a desk you’ll receive an email confirmation. You can also review current and upcoming desk reservations under your profile page in the mobile app and/or in the dashboard.
From the mobile app
Navigate to your profile Avatar > Profile.
You'll see a list of any current or upcoming desk reservations you have. Tap "End reservation" to end an in progress reservation or "Cancel reservation" to cancel an upcoming reservation.
Canceling or ending multi-day reservations is supported in the mobile app as individual amendments. Looking to modify your multi-day reservation dates? Navigate to your user profile in the Robin dashboard for more edit options.
From the Robin dashboard
In the top right corner of the Robin dashboard, you'll see a blue "Manage my desk(s)" button next to your profile icon.
This takes you to your personal desk management page where you can review, modify, end, or cancel current or upcoming desk reservations.
The email notification will look something like this:
How do I reserve a desk in the dashboard?
Follow our guide here to learn more