Desk Reservation Policies

Supported Plans

  • Basic
  • Pro
  • Premier

 

 

Desk reservation policies

Max reservation length: Restrict how long a reservation can last (measured from start to end). 

Advance booking threshold: Restrict how far in advance hotel desks can be booked (based on when reservation starts).

Desk sharing: Allow people to temporarily share (“reverse hotel”) their assigned desk when out of the office. Learn more here. 

Desk check-ins: Allow users to confirm whether they’re using a reserved desk (available for flexible desk types only).

 

A few things to keep in mind:

  • Hot desks are always only reservable for a maximum of one day, and can’t be reserved in advance.
  • Assigned desks don’t have an end date.
  • When first enabled, the default max reservation length is 1 week, and the advance booking threshold is 30 days.
  • The Advance check-in window for desk check-ins must be configured at the building level and cannot be set within the layout desk page. 

 

Enabling desk reservation policies

A. Apply policies to an entire building

Navigate to Manage > Offices > select a building > scroll down to "Desk reservation policies" 

 

desk_policies-bldg.png

 

B.  Apply policies to a single group of desks

If you have a group of desks that are used a little differently than the rest, head over to the desk layout too.

Office > select Layout desks from the manage drop-down > select a single desk group. Once a desk group is selected, specify the desk reservation policies using the Policies tab on the right-hand panel. 

Reminder: The Advance check-in window for desk check-ins must be configured at the building level and cannot be set within the Layout desks tool. 

 

Policies_tab.png

 

 

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