Getting started: Google extension

Looking for installation help? Head to Installing the Extension for Google Calendar.

Requires

  • Google Calendar
  • Robin account

Install by browser: Chrome Firefox Safari

 

Tips to get started: 

  • Admins, make sure users have the correct calendar permissions to book in the extension. Your events will be declined if you don't have access to book directly on resource calendars.
  • Admins, for users to enjoy the full experience, make sure amenities & capacity are set for each space.
  • You'll need to have your organization's username handy. Here's how to find your organization's username.
  • If you use Single Sign On, make sure to enable pop-ups in your browser.
  • If you don't yet have an account, reach out to the Robin administrator within your company for guidance on joining your team.

 

The Robin extension works alongside Google calendar to help folks find the optimal time and space for office activities like meetings, conversations, and focused work.

Extension_update-D-Sept_2019.gif

 

Add a space to your activity

Reserve a space for your event without leaving the event composer. The extension will suggest the best suited spaces according to the type of activity. The space selections are determined based on permissions, availability, and fit. If no “best fit” spaces are available at the selected time, Robin will show other options, or suggest times when spaces and invitees are available.

room_search-2019.gif

 

Find an optimal time for everyone

The suggested times help identify time blocks today, tomorrow, or around a specific date when attendees are available. The extension suggests times based on the organizer’s set working hours and the known availability of the invitees within the organizer’s email domain.

Gcal-optimal_time.gif

 Ready to book your first event? Follow this guide for more tips!

Jumping back to Google Calendar 

When installed in Chrome, the R icon pops out the option to create a new event (bringing you right to Google calendar) or open the Robin dashboard. You'll also see your office schedule and time until your next meeting. For more advanced tasks, the extensions also gives a direct path to continue in Robin's web (and mobile) apps.

back_2_Gcal.gif

 

 

How It Works

When you book a meeting with the Robin plugin, you're actually booking in Google.
A few things to keep in mind:

  • Robin simply syncs events from your Google calendar to the Robin dashboard, room displays, & mobile app, relying on your native calendar rules to recognize conflict.
  • When users book through the Robin dashboard or mobile app they're booking events on behalf of the booking user.
  • When users book events in Google calendar they're booking through their own account.
  • Events booked through the plugin have the same behavior as booking via Google Calendar. For users to book via the plugin, they need to have the correct permissions to book events on the resource calendars. 

 

Heads up

Users will need to connect their personal integration under their user profile in order for Robin to check folks free/busy availability to avoid conflicts. Robin respects user privacy and personal events will not be synced.

Did this article help?