Adding Activities with Outlook Extension- Beta

This feature is in early preview beta

Requires

  • Office 365

Compatible Apps

  • Outlook 2013 or later
  • Outlook 2016 for Mac
  • Outlook on the Web

 

The Robin extension helps you find the optimal time and space for the activities in your workday, right from within Outlook calendar. Activities like meetings, calls, 1 on 1’s, and focused work require different types of spaces, and Robin suggests the best fit for the work you’re trying to do.

Watch our quick overview video of how to book an event using the extension then follow the steps below to get started.

 

add_activity_outlook.gif

 

Add an Activity

To book an event using the Outlook extension, click New+ located in the top left corner of your calendar or click in any open time spot on the calendar that doesn't already have an event scheduled.

This will open the event details modal. If you don’t see the Robin extension in the right panel you can find it in your top tool bar or you should see a Robin icon in the top of your web browser.

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Once you have the extension open and the event details filled out,  use the extension to find the optimal time for all participants and the best space for your activity.

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Using the extension, pick an activity type from the dropdown menu. 

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Robin will suggest times based on your set working hours (as the organizer) and the invitees availability within in the same domain.

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If no “best fit” spaces are available at the selected time, Robin will show other options, or suggest times when spaces and invitees are available. To see more time options, select change.

The list populates the “soonest available” times by default. To adjust the timeframe, click the dropdown menu for additional options; soonest available, within a week, in two weeks.

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Next up, select the room from the suggested spaces. Robin works hard to help you find the best space for your activity. Space selections are determined based on permissions, availability, and fit.

Suggested_spaces.png

Still not seeing what you’re looking for? Select Search more rooms.

Once you’ve selected the best time and space for your activity, click Save on the event details modal in Outlook.

 

Booking recurring events via Add-In

Robin will check for conflicts and the room will reject instances in the series where conflict exists to avoid double booking. If this happens to you, use the extension to add an alternative available space.

 

 

For more about installing the Google extension click here.

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