The event composer

Requires

  • Google Calendar
  • Office 365
  • Exchange

 

The Robin event composer works similarly to your current calendar system's composer, but with a few extra tricks to make managing your schedule easier. 

  • Create an event
  • Inviting others 
  • Meeting services
  • Video conferencing
  • Automatic conflict checks
  • Find a space
  • Book it

Creating events

When you create or edit meetings in Robin's web dashboard, most of the time it will be through the event composer. It is accessible from the "create event" button, or by clicking on an available time slot or the "Book meeting" button from the office search page. In this guide, we will cover the different components of the event composer. 

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Invite others

Enter a person's email or (for other Robin users) their name. We'll try to auto-complete names based on past events and current user lists within Robin.

 

Find a space

If this space is booked up for the time you would like to create an event, or you feel there is a better space to accommodate your event just click the Find a space button on the bottom of the event composer. Clicking Find a space will redirect you to the office search page.

 

Meeting services

If your office has workplace services set up, you can add meeting services, like catering requests or A/V tech assistance, right from the event composer. If there are any meeting services included in the event, you'll see them included as invitees of the meeting as well. You can learn more about how meeting services work here.

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Video conferencing

If you have a Zoom and BlueJeans account connected with Robin, you have the option to include a video conferencing link in the event details. 

video_conferencing.png

Automatic conflict checks

This event composer has a few extra tricks that make it easy to avoid room scheduling conflicts. Whenever you pick a time, Robin will automatically check to see if the room has a conflict and show you a "preflight" confirmation at the bottom of the window. If Robin knows of a fellow invitee's schedule conflict, it will also warn you of those too.

 

 

Book and check-in

If you are booking an event that falls within the confirmation window a Book and Check-In Now button will replace the Book Now button. Automatically checking you into the event upon booking the event.

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