Release Notes

This page captures release notes detailing changes or enhancements made to features within the Robin product. Below you will find some of the release highlights, with what is new, improved, and fixed! 

 

Release # 28

Date: January 12th, 2021 

 

What’s new?

Maps

  • Map styling: We’ve improved our map styling (“show which desks have people at them”) for those that are using the map. To see the correct styling, you’ll need the latest version of the app, which can be manually updated via the App Store or automatically updated over the course of a few days.
  • New list view for the map: The updated list view that now appears alongside the map is now live.

What’s updated?

Desks

  • Previously, users couldn’t see which desks had people at them without clicking every desk. This made it hard for employees to decide where to book a seat and hard for admins to see expected occupancy at a glance. Now, these occupied desks and restricted desks are styled differently:

desks_jan_19th.png

Occupied desks have dark shading; restricted desks have a slash through them

  • Layout Tool -  a note appears below “Delete” for Desks and Desk Groups as a reminder. Deleting desks removes reservation and assignment information associated. This is inclusive of current, past, and future reservations and assignments in the Desk Export. To keep historical information please download and save a copy of the desk export before deleting desks.

desk_layout_Jan_19th.png

 

What's fixed

  • On mobile, the map wasn’t properly showing when on-demand spaces were in use. Now they’re properly styled as red/busy.
  • Fixed an issue on the web dashboard where the map wasn’t properly showing when a space was booked, but unconfirmed.

 

 

 

 

Release # 27

Date: December 15, 2020 

 

Highlights 

  • The ungroup feature within the Desk Layout tool is now live.
  • For the health checkpoint, admins can edit health checkpoints and save changes without having to publish an active checkpoint.

What’s new?

Desks

  • Desk layout tool “ungroup” feature: Workplace Administrators want the ability to reorganize desk groups to respond to changes in their Office. To make this easy, Layout Desks now has an “ungroup” feature. Ungroup, will preserve the configuration of desks: desk name, desk type, and amenities. The pod name and policies will be removed.

What’s updated?

Desks

  • Desk layout tool updates: Desks that have been archived show up as an outline in the Layout tool so that admins can re-activate when needed. To make understanding your floor plan easier the number of archived desks is listed in the summary on the right-hand pane. Archived desks are included in the “Total number of desks” topline number.
  • Terminology updates: We updated terminology on the Roles and Permissions screen visible to Premier Plan accounts from using legacy terminology for a grouping of desks as “Zones” to more accurately reflect what the rest of the platform calls “Desk Groups”. 

zones.__groups_combinedpng.png

Maps

  • When looking at the “All Floors” tab, users can now filter the space list to find a specific space by name, and/or the desk list to find a specific pod, desk, or person.

Status Board

  • If you wanted a status board zoomed in to a specific part of the map (ex: to show a specific part of a large floor), it was hard to set that zoomed view to a specific aspect ratio. Now it’s much easier.

Other

  • Health Checkpoint: Admins can edit health checkpoints and save changes without having to publish an active checkpoint.
  • SCIM: When provisioning new users via Azure (SCIM), admins can sync user avatars. 

What's fixed

  • Booking a desk from the interactive status board would fail when the user was booking from a different time zone. Since status boards are meant to be used within the office, booking is now based on the building’s time zone.

 

 

 

 

 

Release # 26

Date: December 2, 2020 

 

Highlights 

  • If you hit an empty state during office set up, we'll instruct you to reach out to add a floor plan.
  • We’ve added the option for you to resize your desks with a “resize desk” slide within the desk layout tool.

 

What’s new?

Maps

  • New empty states during office set up will instruct admins to reach out to add a floor plan and encourage admins to configure existing floor plans.

Desks

  • Workplace admins can now size desks to better reflect their office in Robin - they can select a group of desks and use the “Resize desk” slider and also size all desks on the floor by clicking “select all desks” under the resize all desks slider.

What’s updated?

Maps

  • The status board is now much less resource-intensive, meaning that it loads faster and is much less likely to crash during extended use.
  • We renamed the “Manage” drop-down to “Edit Floor” on the Office search tab to distinguish it from the “Manage” tab.

 

 

 

 

Release # 25

Date: November 11, 2020 

 

Highlights

  • Health Checkpoint: admins can now survey employees before they come into the office to help prevent the spread of COVID.
  • Desk check-in notification for Slack/Teams: accounts with this integration on can now receive check-in notifications.

 

What’s new?

Desks

  • Desk check-in notification for Slack & Teams: In order to receive these notifications (as well as any other Slack/Teams notifications), admins must first add Robin to their Slack workspace. Then users need to connect their individual Robin account to their Slack/Teams accounts. 

Other

  • HealthCheckpoint: Robin’s Health Checkpoint allows admins to survey employees and collect data from them to determine if they have been in contact with someone or are personally experiencing symptoms of COVID-19 prior to coming into the office.
    • Available for all plans; basic, pro, & premier

What’s updated?

  • Room display upgrades: we installed an update on all of our office tablets.
  • Security updates: We upgraded our security by removing TLS 1.0 and TLS 1.1

 

 

 

 

Release # 24 

Date: October 27, 2020 

 

Highlights

  • Robin Dashboard improvements:  We’ve made several changes to the Office search UI that gives you greater real estate to your office map. 
  • Desk Analytics: These insights were designed to help you monitor desk usage and stay ahead of key trends to better adapt your office to new ways of work.

 

What’s new?

Maps

  • New dashboard and map improvements: we’ve made several changes to the Office search UI that gives you greater real estate to your office map, leading to better discovery, understanding, and wayfinding within your workplace. For more view details, view this Help Center article, here.

Desks

  • New! Analytics: Analytics for desks are now live! Analytics provide a high-level overview of space & desk utilization in real time for the workplace. It helps teams understand office capacity and how to optimize existing space or plan for new ones.  For more details, view this Help Center article, here.

What’s updated?

Desks

  • On the web dashboard, users with the default Member role will no longer see the Browse or Map tabs. Organizations on the Premier plan can modify the member role to show these tabs by enabling the Manage offices and maps permission.
  • Admins can now rotate the kiosk so that its' orientation matches the user’s physical orientation (ex: when looking at the kiosk, the left side of the kiosk matches what’s physically to the left of the kiosk).

Integrations

  • To address a longstanding issue with the Robin Slack integration and focus it on the things we do well, we’ve removed the schedule and up next commands from Slack and Teams.

 

 

 

Release # 23 

Date: October 14, 2020 

 

Highlights

  • Robin’s desk layout tool is now available for those that have maps and desks within Robin. The tool allows you to add and arrange desks and manage accurate floor plans on an ongoing basis.

What’s new?

Desk Layout:

  • Robin’s desk layout tool is designed to help you manage your floor plan all from a single place - your map. With the desk layout tool you can add and manage desks on a map, setup and configure desks to meet unique requirements in your office.
    • The desk layout tool allows users to:
      • Configure their floor plan from within the Map.
      • Provides an accurate view of the office with 120 desk shapes and configurations.
      • Makes an easy setup and admin experience within Robin.

Health Checkpoint (Beta):

  •  
  • Robin’s Health Checkpoint allows admins to disseminate and collect data from employees to determine if they have been in contact with someone or are personally experiencing symptoms of Covid-19 prior to coming into the office.
      • Included with Basic, Pro & Premier plans
      • This feature is in Beta, only. If interested please reach out to your Account Manager or CSM.

What’s updated?

Desks on mobile

  • On mobile, the desk pop overs make it much more obvious when someone has checked into a desk, how long you're booking a desk for, why a desk can't be booked due to permissions, desk type, desk policies, or distancing. 

desk_mobile_2.png

 

 

 

 

Release # 22 

Date: October 2, 2020 

Highlights:

  • The review and publish modal now has a table that displays changes users make [to what and where].
  • A new sidebar is available for users and will appear when making changes to seat assignments or desk types which sums up the changes being made.

What’s new? 

Maps

  • Review and publish modal: The review and publish modal now displays the impact on flexible desk reservations when making changes to a desk. These changes will be shown in a table within the modal. Note: the “Notify people of changes via email” flag allows users to get a notification when a seat or desk reservation is changed.

review___publish.png

Desks 

  • Sidebar improvements within seat assignments: There is a new sidebar users see when making changes to desk types or planning seat assignments. This includes the option to change desk types, availability, and assignment, with additional information about current and future reservations. Users can understand who was assigned a seat or what the reservation schedule is for a flexible desk.

new_side_bar.png

What’s updated? 

Desks 

  • Desk popover updates: Desk popovers now make it much more obvious when someone has checked in to a desk, how long you’re booking a desk for, and why a desk can’t be booked due to permissions, desk policies, desk type, or distancing (web, only right now).

image__6_.png

Mobile

  • Mobile app behavior changes:
    • Desk bookings now start at the time indicated in the search picker (ex: 1pm – midnight instead of midnight – midnight).
    • The search time will now default to the start of the building's working hours.

Other

 

 

Release # 21 

Date: September 16, 2020 

Highlights: 

    • For map users, a receipt of changes will be automatically sent to publishers when making seat assignment changes. 

What’s new? 

Maps

    • Receipt of changes: When an admin publishes a draft, an email receipt will automatically be sent to the publisher with a list of the seat assignment changes. Now, it will also include information about cancelled reservations. 

What’s updated? 

Desks 

    • When booking a desk via the list view on the dashboard, the start/end times now default to building work hours rather than 7am and midnight. Users can still adjust start/end times, if needed.
    • In the admin settings, scheduling policy descriptions are now clearer and more concise.  Max future date is now labeled Advance booking threshold and Restrict booking on kiosk is now labeled Prevent booking on kiosk

Mobile

    • The latest mobile app update includes the ability to reserve a desk for non-consecutive days (e.g. Tuesday & Thursday).  
    • We’ve made several small copy improvements/changes to the onboarding experience within Robin.

 

 

Release # 20 

Date: September 2, 2020  

Highlights: 

  • For map users, a receipt of changes will be automatically sent to publishers when making seat assignment changes. 
  • Premier customers now have the ability to publish and create a draft for specific buildings. 

What’s New? 

Maps 

  • Receipt of changes: When an admin publishes a draft, an email receipt will be sent to the publisher with a list of the seating assignment changes. 
    • Impacts: All Map users
  • Custom roles for admins: For Premier customers, you can now create a custom role that gives an admin access to create and publish a draft for specified buildings. Previously, admins needed permissions across the entire organization to create and publish drafts for a building.
    • Impacts: Map users, Premier only.  

What’s updated? 

Desks 

  • When booking a desk via the map on dashboard, the start/end times now default to building work hours rather than 7am and midnight.

office_half_hours.gif

  • Admins can now adjust building work hours in half-hour increments rather than full-hour increments. 

Screen_Recording_2020-08-28_at_09.31.38_AM.gif

  • In the desk data export, we replaced the Reservation status column label with a Canceled at column. Now admins can audit not only whether a reservation was canceled, but also when.

Image_2020-08-27_at_2.32.41_PM.png

Mobile

  • We just released a new update for our mobile app titled Robin 3.16.0. You may need to update and re-download the app for the new version to appear, but this will improve the app performance and look and feel.

 

 

 

Release # 19 

Date: August 19, 2020 

Highlights:

  • Now, when a user creates a draft in the floor plan management tool, it will create an office draft for that particular office in the backend. Previously, drafts were at the organization level, meaning the draft included changes to all offices within the organization.

What’s New? 

  • Maps
    • Office drafts: Now when a user creates a draft, an Office draft will be created in the backend. Meaning, as a Workplace Admin, I want to be able to draft my changes for the London office without having to worry about the impact this may have on the San Francisco office changes. 
      • Users won’t notice a change on creation, but when they select “Review and Publish”, a summary of their changes will appear.
      • Existing organizational drafts will not be affected. Once published, the next draft created will be at the Office level. 
        • Impacts all Map users

What’s updated? 

  • Dashboard 
    • When editing roles within the Dashboard, the “Edit” icon is much more intuitive, with some changes in the design. 

Previously: 

edit_role_UI-before.png

Today:

edit_role_UI-_pencil-_cropped.png

  • Desks
    • In the Dashboard desk popover, the button for ending/canceling a desk reservation is now labeled “Cancel reservation” (previously labeled “Unreserve”) to make the employee experience more consistent. 

Previously:

desk_popover_B4edit.png 

Today:

Desk_popover_today-edit.png

 

Release # 18 

Date: August 4, 2020 

Highlights: 

  • Our new People Exports within Robin display a specific user’s desk reservation history, as well as nearby people within the export. 

What’s New? 

  • Desks 
    • We have two new People Exports, which help teams look up when someone was in the office according to their desk reservations/assignments. Admins can now download a reservation desk history and as of this sprint, include nearby people within the export. This can be found by navigating to Analytics > Exports > People
      • Impacts: Desk users, Pro and Premier plans  
  • Dashboard
    • On the Dashboard, we restyled the date picker to work better on smaller displays. As part of this work, we removed the Done button to save you an extra click when booking for only one day.
      • Impacts: Desk users, all plans

date_picker.gif

What’s updated? 

  • POI: Custom points of interests will now appear as a dot on the map instead of an icon on the pin, the label appears by default on the Dashboard & Kiosk. 
  • Mobile: Additional maintenance work with our internal upgrade, additional improvements to map popovers.

 

 

 

Release # 17 

Date: July 23rd, 2020 

Highlights: 

  • As of this past week, we’ve now released Point of Interest icons for sanitization stations, kitchen, reception, lockers and genderless restrooms. 
  • We have a new people export available within Robin which displays a specific user’s desk reservation history and can be exported via CSV. 

What’s New? 

  • Desks 
    • We have a new people export available within Robin to look up when someone was in the office. Users can download a copy of a specific user’s desk reservation history in any app they use to manage spreadsheets (i.e. CSV file). 
      • Available for Pro and Premier plans, only.  
  • Maps
    • Point of Interest markers for sanitization stations, kitchen, reception, lockers and genderless restrooms are now available for users when creating POI’s on the map. 
      • Available for all users

Performance Improvements

  • Spaces: It’s now easier to book a space from the map, with some new UI that shows at the bottom of the screen instead of changing things to a full-screen view.
  • Mobile: Maintenance work with our internal upgrade, additional improvements to map popovers. 

 

 

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