How to reserve desks & spaces using the office search list

Every office in Robin is set up differently and your organization may not use Robin maps. Instead, you'll use a list of your workplace resources on the Office search page on the web dashboard or mobile app to reserve desks and spaces. Follow the tutorial below or the steps outlined in this guide to get started. 

How to reserve a desk 

You can reserve a desk for yourself or users with desk delegation and/or desk assignment permission can reserve/assign desks on behalf of others. 

1

Click the Desks bubble to reveal resource-specific filters. 

A. Do you need particular equipment at your desk? Use the amenities filter to help find the best desk for your needs. 

B. Choose a date & time duration using the drop-down fields. The start/end times respect your office's work hours. If your office supports hotel desks, you have the option to make reservations for 1+ days by selecting the multi-day check box in the calendar modal. 

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2

Blue+ desks are available. Click on a desk to see the desk details, like amenities, location, & policies.

3

Enter your name to reserve the desk.

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Tips

  • If the desk is reserved or is a shared desk while an assignee is OOO then it will show who is occupying that desk or who typically occupies the desk.
  • Use the search bar to find a specific desk pod, desk, or person at a desk (captured below).
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You'll receive an email confirmation (unless you opted out) like the one below:

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How to view & modify desk reservations

You can view and edit your desk reservation right from the list view or from your user profile where you'll find a full list of your desk reservations & assignments. Learn more here.

 

How to reserve a space

1
Set the search criteria

A. Click the Spaces bubble to reveal resource-specific filters. Filters are optional to help narrow your search (e.g. amenities, # of attendees, & space type)

B. Select a date, time & duration using the drop-down fields. 

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2
Explore your options

When you see something you like, click on either the Book Meeting button or one of the green time pills to open the event composer to complete the booking. 

Note: If you see spaces that say "Create request", those are special spaces that require approval before you can officially reserve the space. Learn more here. 

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3

Use the event composer to fill in your event details & complete the booking.

For more information on organizing events for others, check out this article.

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Want to learn more about the event composer?

If your event composer looks like the image above, head this way. If your event composer looks a little different (missing a space details sidebar), head this way. 

 

Viewing scheduled meetings

You can review your scheduled events and their details from the Schedule view. 

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