Reserving workplace resources using the office search list

Use the Office search list to view available resources in your workspace. 

 

Reserving a desk

1
Click the Desks bubble to reveal resource-specific filters. 

A. Do you need particular equipment at your desk? Use the amenities filter to help find the best desk for your needs. 

B. Choose a date & time duration. 

Use the date and time drop downs. Tap the date(s) you need a desk for. To deselect a date, tap it again. If your office supports hotel desks, you have the option to make reservations for 1+days by selecting the multi-day check box in the calendar modal. 

Note: Multiple day reservations are for all day. For more customizable reservation times book the desk reservations independently. 

multi_day-list.gif

2
Poke around at different desks from the list until you find a good fit.

An info card will pop up with the desk details including; available amenities, location, & office reservation policies.

A. Enter your name in the field > select Reserve.

B. Admins & custom roles with desk delegation and/or desk assignment permissions can reserve or assign desks for others.  Check the "send notification email" box if you wish to notify the employee of their new desk reservation/assignment. 

list-rez_made.gif

If the desk is reserved or is a shared desk while an assignee is OOO it will show who is occupying that desk or who typically occupies the desk.

 

Changed your mind?

Use the map pop over to select a cancelation option based on the status and type of reservation made:

  1. Select Cancel reservation for a reservation that hasn't started yet.
  2. End reservation if the reservation is already in progress.
  3. Change dates for a multi day reservation. 

cancel_rez_list.png

 

After you've completed your reservation, you’ll receive an email confirmation.

email_confirmation.png

Viewing & modifying reservations

If you have any desk reservations, you'll see a blue "Manage my desk(s)" next to your user profile icon.

This takes you to your personal desk management page where you can review, modify, & end/cancel current or upcoming desk reservations.

Note:  If the desk reservation is in progress you'll see the option to "End reservation". If the reservation is for a future date you'll see the option to "Cancel" the upcoming reservation. 

 desk_changes.png

For multiple day reservations, select change dates (captured above) and use the calendar (captured below) to add or remove dates to your reservation. 

Screen_Recording_2020-06-12_at_07.49_AM.gif

 

 

Reserving a space

1
Set the search criteria

A. Click the Spaces bubble to reveal resource-specific filters. Filters are optional to help narrow your search (e.g. amenities, # of attendees, & space type)

B. Select a date, time & duration using the drop down fields. 

 

space_search-_list.gif

 

2
Explore your options

When you see something you like, click on either the Book Meeting button or one of the green time pills to open the event composer to complete the booking. 

Note: If you see spaces that say "Create request", those are special spaces that require approval before you can officially reserve the space. Learn more here. 

book_meeting_btn.png

 

3

Complete the booking

Use the event composer to fill in your event details & complete the booking.

For more information on organizing events for others, check out this article.

space_list-composer.gif

Dive into the event composers functionality

Learn more about the event composers features:

If your event composer looks like the image above, head this way.

If your event composer looks a little different (no space details sidebar), head this way. 

Viewing scheduled meetings

You can review your scheduled events and their details from the Schedule view. 

 

Did this article help?