How to share reservations with co-workers

Share your flex desk reservation with co-workers so they can easily find a seat next to you in the office!

Sharing a desk reservation link

When you're completing your (flex) desk reservation on the web dashboard and mobile app, you'll see an option to copy a link that you can share in the app of your choice.  

Note, today the sharable link is only available in the desk reservation confirmation modal, but we are exploring other ways to surface the link so it's accessible after you've made the initial reservation.   

Web dashboard

1. Open the web dashboard to the Office search page.

2. Search for a desk. 

3. Click on a desk to reserve it. 

4. Enter the reservation name.

5. Click the blue check box to confirm. 

6. Click Copy link. 

7. After you've copied the link, paste it into an email, text, or app of your choice to send it to a co-worker. 

Mobile app

1. Open the mobile app and search for a desk using the Pass tab or the Office tab. 

2. Search for a desk. 

3. Tap on a green desk to reserve it > tap Reserve. 

4. Tap Share. 

5.  Your mobile share tray should populate with your apps, select an app to share your link in (e.g. Slack). 

RPReplay_Final1647966253_copy__1_.gif 

Here are two examples of how a shared link appears in popular apps, like Slack and Teams:

In Slack

Slack_share_link.png

In Teams

Teams_share_link.png

 

What happens when someone clicks on the link

Below is an example of Lauren booking a desk near her co-worker, Lizz, who shared their desk reservation with Lauren via Slack.  2022-03-15_18-06-21__1_.gif

Future considerations on our radar:

  • Today the sharable link is only available in the desk reservation confirmation modal, but we are exploring other ways to surface the link so you can still share it after you've made a desk reservation. 

  • Shared desk reservation information is limited in Teams, but we are exploring ways to add more information like we do in Slack. 

  • Today desk sharing links are only available for flexible desk reservations (hot & hotel). We look forward to assigned desk customer feedback for future consideration. 

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