Create & join office activities

Supported Plans

  • All plans

 

Office activities help bring people together, creating a social atmosphere and a sense of community. With Robin's Activities feature, you can easily plan, share, and join social, cultural, and community events at the workplace using the web dashboard and mobile app. 

Activities in Robin make it easier for everyone to:

  • Discover communities and events at the workplace.

  • Create and join workplace events. 

  • Know what’s happening in the office.

  • Decide which days they’d like to go into the office.

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Creating a new activity

By default, everyone (all user roles) can create activities from the web dashboard and mobile app. Admins can manage these permissions under Manage > Roles.

Web dashboard:

1

Open the web dashboard, and click > Create Activity in the top right corner of the Schedule homepage. 

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2

Fill in the activity details:

  • Your audience is based on the Robin office buildings you have access to. Anyone part of that building can see and join the activity from their Work Week schedule. 

  • The location can be anywhere. You can add a video conferencing link to include offsite folks too. 

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3

Click Post activity to share it.

4

Activities are shared with everyone on the WorkWeek schedule tab in the web dashboard and mobile app. Learn more about attending activities here. 

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On the mobile app

1

Open the mobile app, and from the home screen (Schedule tab), tap Create Activity. 

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2

Fill in the activity details:

  • Your audience is based on your Robin office buildings. Anyone part of that building can see and join the activity from their Work Week schedule. 

  • The location can be anywhere. You can add a video conferencing link to include offsite folks too.

  • Choose a cover image to match your activity.

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3

Click Tap Post activity to share it.

4

Activities are shared with everyone on the mobile & web dashboard home screens. Learn more about joining activities below. 

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Editing and deleting activities

The creator of the activity or user roles with Activity Management permission can edit or cancel activities. Use the actions menu on the activity module in the web dashboard or in the mobile app to make changes.   

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Viewing & joining activities

You can see & RSVP to any upcoming activities happening in your office from the Schedule home screen on the web dashboard and mobile app. This is where you can:

  • Click the activity to see more details and join in! 

  • Chat with co-workers about the activity, build the hype, and coordinate with each other about plans! (Available on web dashboard only)

  • Share the activity in other everyday tools, like Slack, by clicking the activity itself > Copy link.

  • Add the activity to your calendar from the actions menu on the activity module. This downloads a .ics file that you can add to your preferred calendar, similar to a dinner reservation or an event confirmation email. 

  • See what's happening at other office locations using the building drop-down menu in the top left corner. 

Joining activities from the web dashboard: 

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Joining activities from the mobile app:

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Mobile push notifications for activities

Never miss a beat with push notifications for your activities. By default, we'll send the following push notifications:

  • When a new activity is created in your preferred office location.

  • When an activity you RSVP'ed to is canceled. 

  • When an activity's start time changes.

  • When an upcoming activity is starting soon. 

You can adjust your notification preferences under your user settings in the Robin mobile app.  Schedule tab home screen  > settings icon in the top right corner. 

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FAQ: 

Q: What's the difference between office activities and meetings?

Office activities are usually social, cultural, & community-building events and are defined by a time, a place, and a location. Office activities have an attendees list-  people who said they were planning to attend the event ("joined"). Usually, meetings are work-related and defined by a subject, and a time, and are typically not open to everyone. 

 

 

 

 

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