Use this email template to tell your employees about desk check-ins. The parts highlighted in red likely need changes. Read the whole email and make it fit your office before you send it.
Subject: Desk check-ins now required via Robin
Hi everyone,
We're launching a new policy in Robin. Robin will send you reminders and ask you to confirm your desk reservations.
You'll get a check-in reminder 2 hours before your desk reservation starts. The reminder asks you to confirm your desk booking.
Here's what to expect:
- There is a 2 hour confirmation window. If you book a reservation that starts within the next 2 hours, Robin checks you in to it automatically and does not send you an email reminder.
- If you have a multi-day reservation, Robin sends you an email reminder for every day you have a desk booked, in case your plans change.
- You can confirm or cancel the reservation. Scan the QR code on your desk, or sign in to the web dashboard or mobile app.
Check-ins tell us if you still plan to come into the office and use your desk reservation. This helps us understand how the office is used, so we can improve the workplace experience.