How to check in to meetings

Introduction

To help everyone stay informed about meeting schedules, Robin provides several ways to confirm, check in to, or delete meetings shortly before they start. In-app reminders and room display cues make this process easy.

Check-in Methods

From the web dashboard:

You can check in to a meeting using the Schedule page. Locate your meeting on one of the schedule views, Workweek, My Meetings, or Meeting Rooms and open the action menu to check in.

mtg check in.png

From the Room Display:

On the Mobile App:

  1. Open the mobile app.
  2. Tap the calendar icon in the top-right corner to find your upcoming events.
  3. If you are within the event confirmation window, you can check in to confirm the event.

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 Via Slack:

  • You'll receive a reminder to confirm your event for that meeting space if:
    • You have the "Unconfirmed event" Slack notification setting turned on under your Robin user settings.
    • You're the meeting organizer.

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Via Teams:

You’ll receive a notification for every upcoming event, but if you’re the organizer and the event is attached to a space, you’ll see an option to confirm.

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Checking in via email 

You will receive an email reminder for any upcoming unconfirmed events if you have the "Unconfirmed event" email notification setting enabled under your user settings.

Meeting check-ins + Abandoned Meeting Protection tip

If your office uses the abandoned meeting protection feature, keep in mind that these two types of meetings do not require confirmations and will not be automatically removed from the room's schedule:
  1. Meetings that are 8 hours or more (all-day events).
  2. Meetings booked within your set confirmation window, including impromptu meetings on the room display. These will automatically confirm because they fall inside the confirmation window.

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