Connect your work calendar to your Robin user account to get the scheduling features listed below. Your calendar is already connected if you logged in using single sign-on.
If you did not sign in to Robin with single sign-on, follow these steps to connect your calendar in your user settings in the web dashboard.
Exchange users
This does not work with Exchange. To get the more advanced scheduling features, Robin recommends that you move to Microsoft 365.
Connect your calendar
- Select your user profile at the bottom left of the web dashboard.
- Select User Settings.
- Select Integrations in the left panel.
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Select Connect next to Google or Microsoft 365, for the calendar system you use.
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Select Connect again.
- Follow the OAuth verification steps to complete the connection.
Scheduling features you get
Book events as yourself
This feature needs an admin to set it up first. When an admin turns on the "Allow personal booking" setting for your organization, and your work calendar is connected, you own your events.
You manage your schedule as yourself. You create and own all events you schedule through Robin, not the account your organization integrated with Robin. You can:
- Manage your events from anywhere. For example, cancel an event or change its time, date, location or attendees.
- Book events for others if you have delegate calendar access.
View all your events in Robin
You see all your events on the Schedule page in the web dashboard and mobile app. This includes events without a space, such as a coffee with a co-worker.
Note: Users see on their schedule only the events that they are invited to or that they organized. Robin will not share or sync any event data for events outside Robin-powered spaces.
Avoid scheduling conflicts
When your work calendar and your co-workers' work calendars connect to Robin, you can see who is free or busy before you create the event.
Robin respects user privacy. To check invitee availability, Robin uses only the free-busy API of the calendar. Robin sees only if the invitee has an event or not. It cannot see any details of that event.
Fill in invitees from your contact list
When you search for colleagues by name in the invitee field, Robin completes their email addresses from your contacts.