Show correct meeting titles, privacy and description for Microsoft 365 and Exchange

By default, events on meeting room calendars in Exchange and Microsoft 365 show the organizer's name, not the event title. Most offices want more descriptive titles. An admin can change this with Powershell.

These steps let apps like Robin get the correct event titles, privacy, and description for Microsoft 365 meeting room resources. They also apply to other versions of Exchange.

1. Run Azure Powershell or Azure Cloud Shell as an administrator. Follow the Microsoft guide to connect to Microsoft 365 with Powershell.

2. Run this command:

   Get-Mailbox -RecipientTypeDetails RoomMailbox | Set-CalendarProcessing
   -AddOrganizerToSubject $false -DeleteSubject $false -DeleteComments
   $false -RemovePrivateProperty $false
   

Robin can then get the correct title and description of events for every room resource. Events on the room calendar show the correct name. Private events stay flagged as private.

Microsoft references

• Managing Microsoft 365 and Exchange Online with Windows PowerShell
• Connect to Exchange Online using remote PowerShell
• Resource mailbox's calendar shows the organizer's name instead of the subject in an Exchange Server environment