User permissions required
You need the Global Admin role. Or, Custom admin roles can manage a specific floor plan IF they have these permissions at the location level:
- Manage offices and Maps: Location level
- Delegation: Can assign & reserve desks for others
- Assign Desks: Location level
You can assign a person to a desk on the map in the Map tab. To assign multiple people to a desk on different days, or to assign a group of people to desks, use the Assignment tool.
Assign desks on the office map
- Open the Map and select a date.
- Select a green (assigned) desk on the map.
- Select Edit Schedule. If you see "Reserve," you selected a hot/hotel desk, not an assigned desk.
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Select the days of the week you want that person assigned to that desk.
- Select Publish.
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Review your changes before you publish the seat assignments. Choose whether to notify the people the seat assignment affects.
- Select Publish. Changes go live right away.
Edit a seat assignment schedule
You can assign multiple people to one desk on different days of the week. In this example, the desk is already assigned on Monday & Tuesday.
- Select Edit Schedule to see details and make changes.
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Hover over each assigned day to see who sits there. Select the X to remove them.
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Reassign the desk to someone else and notify the employees of the changes.
Tip
To reassign the desk to multiple people at once, use the Assignment Tool.
If the assigned desk has the "Bookable on unassigned days" setting turned on, people can reserve it as a hot/hotel desk on days it is not used as an assigned seat.