Bulk assign seats via CSV

Use the CSV assign tool to add and change desk assignments for many members at once. Watch the tutorial or follow the steps below.

Assign desks from a CSV file

1. Go to Manage > Add new > Desks > Assign from CSV.

   

2. Select the campus, building, and floor. Robin creates a CSV template with a list of desks in that location.

   

3. Under "Download Template", select the file to download it to your computer.
4. Open the CSV template.

5. To assign employees to desks, add the email address of their Robin account in the Member Email column.

   Keep these points in mind:

   • Assignees do not need to be members of your organization in Robin to get a desk. Non-members do not get any email notifications.
   • A blank email field next to a desk does not remove a person from a current desk assignment.
   • If a member is already assigned to a desk and you enter a different member's email address, the current assignment ends. A new assignment begins for the person with the email address you entered.
   • If you do not change assignments for all desks, you can delete the rows you do not need.
   • The CSV can have up to 10,000 rows.

6. When you finish the CSV, select Upload CSV.

   

7. Drag the file into the upload field. Choose whether to email members about changes to their desk assignment.

   • If you check “Notify members of their new desk assignment”, Robin notifies everyone who gets a new desk assignment after it processes the file.
   • If you check “Notify members that their desk assignment has ended”, Robin notifies everyone removed from their desk because another member is assigned there, after it processes the file.

   

8. When you are ready, select Assign desks to process the file.