Bulk assign seats via CSV

Watch the tutorial below or follow the guide

Add and change desk assignments for a large number of members at once with the CSV assign tool.

1. Navigate to Manage > Add new > Desks > Assign from CSV

2. Select the campus, building, and floor. This will create a CSV template with a list of desks in that location. 

3. Select the generated file under "Download Template" to download it to your computer.

4. Open the CSV template.

5. To assign employees to desks, add their email address associated with their Robin account in the Member Email column.

A few important notes:

• Assignees do not need to be members of your organization in Robin to be assigned a desk; however, they will not receive any email notifications.
• Leaving an email field next to a desk blank will not remove a person from a current desk assignment.
• If there is already a member assigned to a desk, and you enter an email address for a different member, the current desk assignment will end, and a new assignment will begin for the person attached to the email address entered.
• You can delete any rows as needed if you are not changing assignments for all the desks.
• There is a maximum of 10,000 rows for the CSV. 

6. When you're done filling out the CSV, select Upload CSV. 

7. Drag and drop the file into the upload field. Choose whether or not to push out emails to alert members of any changes to their desk assignment.

• Checking “Notify members of their new desk assignment” means that anyone receiving a new desk assignment will be sent a notification once the file is processed.
• Checking “Notify members that their desk assignment has ended” means that anyone being removed from their desk because another member is being assigned there will receive a notification once the file is processed.

8. When you’re ready, select Assign desks to process the file.