Set up parking and lockers

You can set up parking spots and lockers as bookable resources with the Layout tool in the web dashboard. The Layout tool arranges and sets up all the bookable resources in your office: desks, spaces, parking spots, lockers and custom resources.

These steps use the latest version of the Layout tool. This version is available to organizations in the early access program. To set up desks, spaces or custom resources, see these articles:

• Set up desks
• Set up spaces
• Set up custom resources

Set up parking and lockers

The steps are the same for parking spots and lockers.

Add parking spots or lockers to the map

1. In the web dashboard, select Map.
2. In the right corner of the map, select Edit floor.
3. Select Layout. You see the Layout tool.
4. In the left panel, select the parking menu or the lockers menu.
5. Select a template.
6. Select the place on the map where you want the template.
7. To change the size of the template, hover over a white knob until you see a double-sided arrow.
8. Drag your cursor in or out.
9. Use the menu on the right to add the resource details, settings and policies. The next sections explain each one.

Add the resource details

In the menu on the right, add the details for the resources:

• Names: use the default resource names, or add your own (for example, Locker 1, Locker 2).
• Image (optional): upload an image of the resource. People see it when they book the resource.
• Sub-category (optional): a sub-category classifies the resource further. Select a sub-category from the list, or type a new one and select Add. You cannot rename the default sub-categories.
• Amenities (optional): create and add amenities. Amenities are features included with the resource, such as a monitor, Wi-Fi, wheelchair accessibility or power outlets.
• Capacity: set the capacity.
• Accessibility: set whether the resource is Handicapped accessible.
• Booking type: set how people can book the resource. Set one booking type for all days, or a different one for each day of the week:
  • Reservable: people can book it in advance.
  • Not reservable: no one can book it.
  • Assigned: an admin assigns it to a person.
• Notes: add notes that help people.

Change 1 parking spot or locker in a group

To change the details or policies of 1 parking spot or locker, first ungroup it:

1. Hold Shift and select the parking spot or locker.
2. Select Ungroup.

Set the scheduling policies

In the menu on the right, set the scheduling policies for the resource:

• Max Booking Length: the longest time a person can book the resource.
• Advanced Booking Threshold: how far in advance people can book the resource.
• Restrict to working hours: turn this on if people can book the resource only during set office hours.
• Require Check-In: make employees confirm that they use the resource they booked.
• Abandoned Resource Protection: Robin cancels an advance booking automatically if no one checks in after a set time.
• Remote Check-In Window: how far in advance people can confirm a booking.

When you finish setting up all the resources, select Publish.

View your parking spot, locker and custom resource reservations

Go to Schedule > Workweek. You see all your reservations.

If you do not see the Workweek tab, ask your customer success manager (CSM) to turn it on.

Reservations depend on the location. If you do not see a resource you booked, switch to another building.