Admins can set up QR codes & NFC tags on any resource for check-ins and bookings. This is one of the ways employees can check in locally if on-site check-ins are mandatory. You can also set up automated check-ins as another local check-in option.
This guide assumes that you've already:
- Purchased stickers. Robin admins can order stickers right from the web dashboard (Manage > Stickers).
- Configured resources on maps
- Enabled resource check-ins (flexible and/or assigned)
Follow the steps outlined in this guide to learn how to set up QR codes/NFC tags for all resources.
Setting up check-in stickers
Use the mobile app to set up and manage the QR/NFC tags for resources. These QR/NFC stickers are 2-inch () squares.
Associating a sticker with a resource
Navigate to the Office tab on mobile > tap a resource > tap Add sticker > camera will open, scan QR code > tap done. Then, the sticker is automatically associated with the resource & will show the sticker # in the resource details.
Replacing a sticker on a resource
Navigate to the Office tab on mobile > tap a resouce > tap Manage > tap Replace camera will open > scan new QR code > tap done. Then the new sticker # will show in the resource details.
Removing a sticker from a resource
Navigate to the Office tab on mobile > tap a resource > tap Manage > tap Remove. The sticker/QR code is removed and no longer visible.
Sticker summary
Use the sticker summary (Manage tab > Stickers) to understand how many stickers you've purchased, how many resources have stickers associated, and the location of those resources.
To see more granular details about which resources have stickers, navigate to the Layout tool using the floor link under the building drop-down (captured below).
Layout tool summary
In the Layout tool, you'll notice that resources with stickers have an icon on the right lower corner of the resource and the floor overview notes the number of resources with stickers.
You can see the sticker number associated with each resource in the right-side panel under the "Details" tab when a resource group is selected.
Abandoned resource protection tip
Admins can enable abandoned resource protection when configuring the stickers. With that said, if "Local check-in only" is enabled, we recommend configuring or adjusting the abandoned resource protection threshold to include a buffer to give folks enough time to get to their physical resource to complete the check-in before the reservation is canceled.
Enable for resource group
1. From the Office search page > navigate to the Edit floor drop-down menu on the map > Layout.
2. Use your cursor to select a group of resources.
3. Click the Policies tab, then toggle Local check-in only policy in the menu on the right.
Additional information
Viewing check-in statuses
Admins can review the checked-in state on the Daily Roster page (Manage > Daily Roster) for visibility into who's accessing the office on a given day.
Hover over the check-in mark to see exactly when someone confirmed their desk reservation and how.