About Robin's Automatic Desk Booking feature

Introduction

The Automatic Desk Booking feature minimizes the time spent planning to come into the office for employees with a regular schedule. Robin will automatically book desks for employees who have a default schedule set (and the feature turned on).  

How it works

After employees turn on the feature, employees' desks are booked daily in a random order up to the office's Advanced Booking Threshold (or a maximum of 31 days). Desks are only booked if the building's Advanced Booking Threshold is longer than the desk's Advanced Booking Threshold.

Example: If the building's Advanced Booking Threshold is 14 days, desks are booked up to 14 days out. If the threshold is 3 months, desks are booked up to 31 days out. 

Requirements for Automatic Booking:

• Admin must enable the feature for the employee's preferred office location.

• Employees must enable the feature in their user preferences.
• Employees must have a default schedule set (remote/in-office status).
• Employees booked a desk in the last 90 days. 

Admin experience

Automatic Desk Booking is enabled by default. Admins can disable it at the organization or building level:

1. Go to Manage > Organization.
2. In the "Features" section, toggle off Automatic Desk Booking for the entire organization.
3. To manage individual buildings, click "Manage buildings" and select the relevant locations.

Employee experience

Employees can enable/disable Automatic Desk Booking in their settings:

User profile settings:

Workweek preference settings:

Automatic Desk Booking reporting

Automatically booked desks appear in reporting as "Automatically booked desks," even if no one shows up. Automatically booked desk data can be found in the following: 

• • Desk export
  • Reservation export
  • The Desk Bookings dashboard displays the number of desks booked automatically.