Introduction
The Automatic Desk Booking feature minimizes the time spent planning to come into the office for employees with a regular schedule. Robin will automatically book desks for employees who have a default schedule set (and the feature turned on).
How it works
After employees turn on the feature, employees' desks are booked daily in a random order up to the office's Advanced Booking Threshold (or a maximum of 31 days). Desks are only booked if the building's Advanced Booking Threshold is longer than the desk's Advanced Booking Threshold.
Example: If the building's Advanced Booking Threshold is 14 days, desks are booked up to 14 days out. If the threshold is 3 months, desks are booked up to 31 days out.
Requirements for Automatic Booking:
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Admin must enable the feature for the employee's preferred office location.
- Employees must enable the feature in their user preferences.
- Employees must have a default schedule set (remote/in-office status).
- Employees booked a desk in the last 90 days.
Admin experience
Automatic Desk Booking is enabled by default. Admins can disable it at the organization or building level:
- Go to Manage > Organization.
- In the "Features" section, toggle off Automatic Desk Booking for the entire organization.
- To manage individual buildings, click "Manage buildings" and select the relevant locations.
Employee experience
Robin will try to book the desk you used most recently and often. For example, a desk that you used yesterday will be ranked higher than a desk you used last week when Robin is looking for a desk to book for you automatically.
Employees can enable/disable Automatic Desk Booking in their settings:
User profile settings:
Workweek preference settings:
Automatic Desk Booking reporting
Automatically booked desks appear in reporting as "Automatically booked desks," even if no one shows up. Automatically booked desk data can be found in the following:
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- Desk export
- Reservation export
- The Desk Bookings dashboard displays the number of desks booked automatically.