Requires: View Analytics Permission
Use the Stack Visualizations dashboard for a floor-by-floor view of how your office space is used and allocated. Each floor is shown as a single bar broken into segments, so you can see — at a glance — which departments occupy each floor, how much space sits empty, and where reservations aren't turning into real attendance.
This dashboard is built for facilities, real estate, and workplace teams deciding how to allocate, consolidate, or expand floor space.
Navigate to the Analytics page > Dashboards tab on the left > Stack Visualizations to view the charts.
Before you start
- Department, Manager, Title, and Group views require synced people data. If you have a SCIM integration (Okta, Azure Active Directory, OneLogin) and have synced department and reporting data, you'll see those breakdowns. If you have SCIM but haven't synced that data, those segments will appear blank. If you don't use one of these integrations, reach out to your Robin Customer Success Manager about a custom integration.
- Weekdays only. These charts count Monday–Friday and exclude weekends.
- A "check-in" means someone actually showed up to a desk they booked — not just that a desk was reserved.
- All charts that use an "assigned desk" measurement choose the assignment on the most recent day. So if it was assigned to multiple employees during the selected time period, only the latest assignee will be represented. The purpose of the date control is to measure actual usage during the selected time period.
Understand your controls
- Campus — Choose a campus to focus the dashboard. Your campus selection filters the Building list to only the buildings on that campus.
- Building — Choose a building to focus the charts. The list shows buildings on the selected campus that were active in the selected time period. If you pick a building that no longer has desks in Robin, its charts will appear empty.
- Date range — Sets the time period for the utilization charts. A wider range averages behavior over more days.
- Segment by — On the utilization chart, switch how the colored segments are grouped: by Department, Manager, Title, Group, or Neighborhood. The shape of the bar doesn't change — only how the used space is broken down.
Discover key insights
Actual vs Expected Utilization by Department
Shows two bars per floor: Actual (top) is desks checked into, Expected (bottom) is desks reserved or assigned — whether or not the person showed up. Both use the same floor capacity, so they're directly comparable. The gap between them is your no-show space.
Example: If Sales fills a large slice of Expected but a small slice of Actual, they're reserving or assigning more than they use — an opportunity to right-size the allocation.
Assigned Desks by Department
Shows how desks on each floor are allocated right now — a current, point-in-time snapshot. The full bar represents every desk on the floor that isn't disabled. Assigned desks are colored by the department they belong to; flexible desks appear as Unassigned - Hot or Unassigned - Hoteled; assigned desks with no available department appear as Department Unknown. This chart reflects your current desk inventory, so buildings you no longer occupy won't appear here.
Example: A Mezzanine that's mostly Hot and Hoteled with a small Engineering block is set up primarily for flexible, drop-in use.
Total Desks by Neighborhood
Shows how many desks on each floor belong to each neighborhood — the named zones you set up to group desks, like Collaboration Station or Quiet Corner. The bar is a count of desks, not a percentage, so you can compare floor sizes directly. Desks that aren't part of any neighborhood show as No Neighborhood Assigned. Like Assigned Desks, this is a current snapshot of your desk inventory.
Example: A floor showing 128 with No Neighborhood Assigned next to a small Collaboration Station and Quiet Corner has most of its space sitting outside any defined neighborhood — worth grouping if you're planning team zones.
This chart does not represent individual assignment to desks, only allocation of the desks to different neighborhoods.
Actual Floor Utilization by Segment
Shows, for each floor, who actually showed up over the selected period. Each floor is a single bar broken into colored segments, grouped by whatever you choose in Segment by: Department, Manager, Title, Group, or Neighborhood. Segments are based on desk check-ins, where a check-in means someone booked a desk and actually showed up, not just reserved it. Check-ins that can't be tied to a value for the segment you picked, like a person with no department synced, show as Unspecified.
Example: With Segment by set to Department, a floor filled mostly by Engineering and Sales tells you which teams that space is really serving. Switch to Neighborhood to see the same check-ins grouped by zone instead.