Requires: View Analytics Permission
The Employee Presence Dashboard shows whether employees come into the office and meet your organization's attendance requirements. It combines confirmed presence (check-ins) with reservation data. With it, you can track in-office days against your requirements, find employees who are consistently below target, and find people who book space but do not show up.
Use it to answer compliance questions like these:
- Does a typical employee meet the expected number of in-office days?
- Which employees, departments or teams fall short of policy?
- Who reserves desks or spaces without using them?
Every component responds to the 3 filters at the top. The view always shows the building, time period and department you select.
Open the Employee Presence Dashboard
- Open the Analytics page.
- Select the Dashboards tab on the left.
- Select Workplace Presence > Employee Presence to view the charts.
Before you start
- Department, Manager, Title, and Group views require synced people data. If you have a SCIM integration (Okta, Azure Active Directory, OneLogin) and synced department and reporting data, you see those breakdowns. If you have SCIM but did not sync that data, those segments are blank. If you do not use one of these integrations, contact your Robin Customer Success Manager about a custom integration.
- Weekdays only. These charts count Monday–Friday and exclude weekends.
- A "check-in" means someone actually showed up to a desk they booked, not only that they reserved a desk.
- All charts that use an "assigned desk" measurement use the assignment on the most recent day. If a desk was assigned to multiple employees during the selected time period, only the latest assignee counts. The date control measures actual usage during the selected time period.
Understand your controls
- Campus — Choose a campus to focus the dashboard. The Building list then shows only the buildings on that campus.
- Building — Choose one or more buildings to focus the charts. The list shows buildings on the selected campus that were active in the selected time period. If you pick a building that no longer has desks in Robin, its charts are empty.
- Date range — Sets the time period for the utilization charts. A wider range averages behavior over more days.
- Department — Filters the results by one or more departments.
What the dashboard shows
This dashboard shows how employees use the office. It combines check-ins with reservation data. You can see who comes in and how often, how presence trends over time, and how reliably people use the desks and spaces they book.
All components respond to the Campus, Building, Date Range and Department filters at the top.
Employee Check-Ins Leaderboard
Counts each employee's check-ins over the selected dates and ranks the top 10, with the most frequent at the top. Use it to see who comes into the office the most.
Average Weekly Visits Per Employee
Takes how many days each employee came in and averages it across everyone. The result is a typical number of office days per week. The line shows how that number moves week to week, so you can tell if presence goes up or down. A visit is a completed check-in.
Assigned Desks and Check-Ins
For employees with their own assigned desk, counts how often they actually checked in at it. Use it to see whether people with dedicated desks use them, and to find empty desks that you can free up or reassign.
Average Employee Check-ins by Department
Averages check-ins per person in each department, so you can compare a large team and a small team fairly. Use it to see which departments come in most and least often.
The chart includes only employees who visited the office at least once in the time period, so remote employees do not lower the count. The number covers the whole date range you select, not each week.
Average Employee Check-ins by Manager
The same per-person average, grouped by each employee's manager. Use it to compare attendance across teams and see which teams are mostly in the office and which are mostly remote.
The chart includes only employees who visited the office at least once in the time period, so remote employees do not lower the count. The number covers the whole date range you select, not each week.
Check-Ins by Employee
Lists every employee with their total number of check-ins for the selected period. Use it to see how often a specific person comes in.
No-Show Rate by Employee
For each employee, divides the reservations they never checked in for by their total reservations. Use it to find people who book desks or spaces and then do not show up. These bookings hold capacity that others could use.
Read the rate next to the reservation count. 100% on 1 reservation is one missed booking, but 50% on 24 is a real pattern.