Requires: View Analytics Permission
Navigate to the Analytics page > Dashboards tab on the left > Workplace Presence > Employee Presence to view the charts.
This dashboard helps you monitor whether employees are coming into the office and meeting your organization's attendance requirements. It combines confirmed presence (check-ins) with reservation data so you can track in-office days against your requirements, identify employees who are consistently below target, and surface people who book space but do not show up.
Use it to answer compliance questions like: Is a typical employee meeting the expected number of in-office days? Which employees, departments, or teams are falling short of policy? And who is reserving desks or spaces without actually using them?
Every component responds to the three filters at the top, so the view always reflects the building, time period, and department you are evaluating.
Before you start
- Department, Manager, Title, and Group views require synced people data. If you have a SCIM integration (Okta, Azure Active Directory, OneLogin) and have synced department and reporting data, you'll see those breakdowns. If you have SCIM but haven't synced that data, those segments will appear blank. If you don't use one of these integrations, reach out to your Robin Customer Success Manager about a custom integration.
- Weekdays only. These charts count Monday–Friday and exclude weekends.
- A "check-in" means someone actually showed up to a desk they booked — not just that a desk was reserved.
- All charts that use an "assigned desk" measurement choose the assignment on the most recent day. So if it was assigned to multiple employees during the selected time period, only the latest assignee will be represented. The purpose of the date control is to measure actual usage during the selected time period.
Understand your controls
- Campus — Choose a campus to focus the dashboard. Your campus selection filters the Building list to only the buildings on that campus.
- Building — Choose one or more buildings to focus the charts. The list shows buildings on the selected campus that were active in the selected time period. If you pick a building that no longer has desks in Robin, its charts will appear empty.
- Date range — Sets the time period for the utilization charts. A wider range averages behavior over more days.
- Department — Filters outputs by department(s)
Overview
This dashboard shows how employees are using the office. It combines check-ins with reservation data so you can see who is coming in and how often, how presence trends over time, and how reliably people use the desks and spaces they book.
All components respond to the Campus, Building, Date Range, and Department filters at the top.
Employee Check-Ins Leaderboard
Counts each employee's check-ins over the selected dates and ranks the top 10, most frequent at the top. Use it to quickly see who is coming into the office the most.
Average Weekly Visits Per Employee
Takes how many days each employee came in and averages it across everyone to get a typical number of office days per week. The line shows how that number has moved week to week, so you can tell if presence is picking up or dropping off. Visits are defined by number of completed check-ins
Assigned Desks and Check-Ins
For employees who have their own assigned desk, counts how often they have actually checked in at it. Use it to see whether people with dedicated desks are using them, and to spot desks sitting empty that you could free up or reassign.
Average Employee Check-ins by Department
Averages check-ins per person within each department, so a large team and a small team can be compared fairly. Use it to see which departments come in most and least often. Only employees who have visited the office at least once in the time period are included, so the count is not negatively impacted by remote employees. The numeric value spans the entire date range selected, not per week.
Average Employee Check-ins by Manager
The same per-person average, grouped by each employee's manager. Use it to compare attendance across teams and see which ones are mostly in-office versus mostly remote. Only employees who have visited the office at least once in the time period are included, so the count is not negatively impacted by remote employees. The numeric value spans the entire date range selected, not per week.
Check-Ins by Employee
Lists every employee with their total number of check-ins for the selected period. Use it to look up how often a specific person has been coming in.
No-Show Rate by Employee
For each employee, divides the reservations they never checked in for by their total reservations. Use it to find people who book desks or spaces and then don't show up, which holds capacity others could use. Read it next to the reservation count: 100% on 1 reservation is one missed booking, while 50% on 24 is a real pattern.