How to plan your week & see who's in the office

Collaboration and socialization with coworkers are primary motivators to use the office. However, hybrid schedules make it challenging to plan around the optimal days for in-office work. Use Robin's web dashboard and mobile app to plan trips to the office around the people you care about. 

In this guide, we'll walk through how to see when your team is coming into the office, how to share your plans, and how to create or join social activities using the web dashboard and the mobile app. 

 

Getting started

In Robin, you're reflected as “Not in office” by default until you signal otherwise by:

  • Selecting "Join" the office

  • Booking a desk

  • Checking into your desk

Web dashboard

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The web dashboard opens to an interactive weekly schedule that summarizes what's happening in the office that week to help you plan your work week. This is where you can: 

  • See a summary of who plans to be in the office each day of the week, with your favorites highlighted. Have you added favorites yet?
  • See where your teammates are sitting & book a desk next to them. 
  • View your upcoming meetings. Hot tip: Connect your calendar to see if the meeting is happening in person or virtually.
  • Discover activities happening in the office to join or organize your own activity to share!
  • Let others know when you're dropping in for meetings or office events (but you don't need a desk for the day).
  • Update any changes to your plans. 
  • Pro tip: Hide the weekends and/or past days from your work week, making it easier to focus on planning ahead. Navigate to the settings icon in the top right corner for the toggle options.

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1. Click Join Office when you plan to visit the office. This lets others on your team know when you'll be in. 

  • If your office doesn't use the desk check-in feature (you don't see the option to check in to your desk anywhere in the Robin interface) + you have an assigned desk, then you'll want to click "Join office" to signal your plans on the days you plan to use your assigned seat. 

2. Do you need a desk? Click Book a desk to find and reserve a desk from the office map pop-out window. If you already have an assigned desk, you're all set!

Hot tip!  if you've booked a desk within the last 2 weeks, then Robin will ask you if you want to book the same desk you booked last time or if you want to find another desk.

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3.  To see your upcoming meetings click on the meetings card. If your calendar is connected, you can see if the meeting is happening in person or virtually. 

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4. Stay up to speed with social events happening in your office or organize your own office activity. Learn more about office activities here. 

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5. If you need to make changes to your plans, select the actions menu in the top right corner on the day of the week you need to change.

  • Selecting "Not coming in" will change your status and automatically cancel your desk reservation if you made one for that day. 

  • Selecting "Cancel desk" only cancels your desk reservation and does not change your "in office" status. For instance, if you no longer need a desk to work at, but you plan on going into the office for your morning meetings.  

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Mobile app

The mobile app opens to an interactive schedule highlighting what's happening in the office and any upcoming plans you may have.

1. Start mapping out your schedule and indicate the days you plan to visit the office by tapping Join office.  This can include office drop-in days for special events and team meetings, as well as days you plan to work from a desk. 

  • If your office doesn't use the desk check-in feature (you don't see the option to check in to your desk anywhere in the Robin interface) and you have an assigned desk, then you'll want to click "Join office" on the days you plan to use your assigned seat to signal your plans. 

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2. Tap Book a desk if you need a desk for the day and complete your desk booking from the map. 

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3. Join a social activity happening in your office or organize your own! You can learn more about office activities here. 

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4. Plans change--open the action menu to easily make changes to your plans.edit_plans-_combo.png

Are you a Robin admin? Check out this guide to better understand who's using the hybrid office. 

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