Connect your work calendar

Connect your individual work calendar with your Robin user account to access enhanced scheduling features outlined below.

Your calendar is already connected if you logged in using single sign-on.

If you didn't log in to Robin using single sign-on, then follow the steps below to learn how to connect your calendar under your user settings in the web dashboard. 

How to connect your calendar 

1. Select your user profile in the top right corner of the web dashboard. 

2. Select User Settings.

3. Select Integrations in the left panel.

4. Depending on which calendar system you use, click Connect next to either Google or Microsoft 365. 5. Click Connect again. 

6. Follow the Oauth verification steps to complete the connection. 

Key scheduling enhancements

1. Book events as yourself-- this unlocks a few scheduling perks (Requires admin configuration first, though)

When the "Allow personal booking" setting is enabled for your organization by an admin (+ your work calendar is connected), you're the owner of your events, unlocking a few extra scheduling perks.

• • This means you're managing your schedule as yourself, and all events scheduled through Robin are created and owned by you instead of the account your organization has integrated with Robin.

  •  Therefore, you can:

    • • Manage your events from anywhere, such as canceling your event or changing the event time, date, location, attendees, etc.

      • Book events on behalf of others if you have delegate calendar access.

2. You can view ALL of your events in Robin:

• • You'll be able to see all of your events on the Schedule page in the web dashboard and mobile app, including events without a space attached, such as a coffee date with a co-worker.

  • Note: Users will only see the events they’re invited to or have organized on their schedule. Robin will not share or sync any event data for events outside of Robin-powered spaces.

3. Avoid scheduling conflicts:

• • When you(and your co-worker's work calendars are connected to Robin, you can see who's free or busy before creating the event. Resolving conflict before it happens!

  • Robin will always respect user privacy.  When Robin checks invitee availability, we only check against the calendar’s free-busy API. This means we can only see if the user (invitee) has an event or not – we can't see any details from that event.

4. Invitees will auto-populate from your contact list:

• • When you search for by colleagues' names in the invitee field, your contacts' email addresses auto-complete.