In Robin, your organization's office hierarchy has buildings, spaces, desks and users. The chart below shows how a typical company is organized.
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Campuses
A campus is a group of buildings. Campuses are optional in Robin. You might name campuses by city or country (Boston Office, Singapore). Buildings in a campus could have names such as East/West, nicknames or street addresses. Employees in a campus have in-person meetings with each other, even if they are in different buildings.
Buildings
Buildings are locations for your office that can have physical addresses. Depending on the size of your organization, a building could be anything from "East Coast HQ" to “Boston office” or “11 Farnsworth”. A building contains spaces, which you can organize by level.
Levels
A level is a floor in a building. If your company has space on floors 3, 4 and 9 in a building, you can group spaces by those floors. Levels are optional. By default, Robin organizes your spaces by building.
Spaces
Spaces belong to a building and, if you use them, a level. Most spaces are rooms in your office, such as conference rooms and on-demand spaces. You can also use spaces to mark departments or common areas such as the cafeteria.
You create each space either for scheduling or for reserving desks. Spaces for scheduling can have calendars, devices and other information connected to them. Users work with spaces directly, so you can switch the connected calendars or devices without interrupting anyone.
Desk groups
A desk group is a set of nearby desks in a pod, or seats at a table. Desk groups often group different teams or types of workspaces. Depending on your setup, you can name desk groups for the people who usually sit there (for example, marketing, product, engineering), their general location (for example, East Wing Seating) or your office theme (for example, Ravenclaw).
Desks
Desks are workstations that belong to a desk group. They can be permanent seats or short-term workspaces. Each desk can have amenities such as a phone, a monitor or an adjustable desk. Members can reserve short-term desks in the web dashboard or mobile app. Admins can assign permanent seats.
The full hierarchy looks like this: Acme Inc (Organization) > San Francisco (Campus) > 25 Broadway (Building) > Floor 3 (Level) > Conference Room (Space) > Marketing (Desk group) > Desk 1 (Desk)
Users
When you add co-workers to your company account in Robin, they receive an invitation to create their own account. After they register, they can reserve desks or schedule events in the rooms you set up. They can do this in their web browser, in their own calendar with Robin plugins, or in the mobile app.
All invited users are in the "Member" role until someone promotes them to Admin, Owner or a custom role with more permissions. Learn more about user roles in Robin.