- Powershell access
By default events scheduled on the Meeting Room calendars in Exchange and Office 365 will show the name of the organizer instead of the actual event title. Most offices will want more descriptive titles. This is easily fixed through some administrative configuration via Powershell.
This guide will allow apps like Robin to get the correct event titles, privacy, and description for Office 365 meeting room resources. This is also applicable to other versions of Exchange. You’ll need to make sure a couple things are configured first:
- Install Microsoft Online Services Sign-In Assistant
- Option 1: Install Azure Active Directory Module for Windows PowerShell (32-bit version) or (64-bit version)
- Option 2: Use Azure Cloud Shell in-browser (may require small upgrade on your O365 account)
Like most things in life, there are two ways to do this. We’ll stick with the easy way here.
Follow this guide from Microsoft support for the appropriate list of commands and step by step directions to make your meeting titles accurate in Robin.
Option 1: The Easy Way
Use our template Download Powershell Script
Unzip the file and run
Select “Yes” to run as an administrator. When prompted, enter your Office365 credentials:
The script will run automatically and your meetings will now use the event name for all calendar accounts.
This will allow Robin to correctly retrieve an event’s title and description for every room resource. Events scheduled on the room calendar will now show up in with the correct name. Private events will remain flagged as private.
Option 2: The System Administrator way
Run the Azure Powershell or Azure Cloud Shell as an administrator:
Enter the following command:
$UserCredential = Get-Credential
A dialog should popup asking for user credentials. Enter your login information.
Run the following command to connect to an Office365 session:
<$Session = New-PSSession -ConfigurationName Microsoft.Exchange
-Credential $UserCredential -Authentication Basic -AllowRedirection
If you see an error similar to this (the red text in the screenshot below):
Import-Module: There were errors loading in the format data file:
You’ll need to run these commands:
YAnd run the Import-PSSession $Session, again.
Get-Mailbox -RecipientTypeDetails RoomMailbox | Set-CalendarProcessing
-AddOrganizerToSubject $false -DeleteSubject $false -DeleteComments
$false -RemovePrivateProperty $false