Requires
- Powershell access
By default events scheduled on the Meeting Room calendars in Exchange and Office 365 will show the name of the organizer instead of the actual event title. Most offices will want more descriptive titles. This is easily fixed through some administrative configuration via Powershell.
This guide will allow apps like Robin to get the correct event titles, privacy, and description for Office 365 meeting room resources. This is also applicable to other versions of Exchange. You’ll need to make sure a couple things are configured first:
- Install Microsoft Online Services Sign-In Assistant
- Option 1: Install Azure Active Directory Module for Windows PowerShell (32-bit version) or (64-bit version)
- Option 2: Use Azure Cloud Shell in-browser (may require small upgrade on your O365 account)
Like most things in life, there are two ways to do this. We’ll stick with the easy way here. You can read more (including the more complex System Administrator way) on the blog.
The Easy Way
Use our template Download Powershell Script
Unzip the file and run
update_o365_room.bat
Select “Yes” to run as an administrator. When prompted, enter your Office365 credentials:
The script will run automatically and your meetings will now use the event name for all calendar accounts.
This will allow Robin to correctly retrieve an event’s title and description for every room resource. Events scheduled on the room calendar will now show up in with the correct name. Private events will remain flagged as private.