Accurate meeting titles for Office 365 and Exchange

By default events scheduled on the Meeting Room calendars in Exchange and Office 365 will show the name of the organizer instead of the actual event title. Most offices will want more descriptive titles. This is easily fixed through some administrative configuration via Powershell.

This guide will allow apps like Robin to get the correct event titles, privacy, and description for Office 365 meeting room resources. This is also applicable to other versions of Exchange. You’ll need to make sure a couple things are configured first:

• Install Microsoft Online Services Sign-In Assistant
• Option 1: Install Azure Active Directory Module for Windows PowerShell (32-bit version) or (64-bit version)
• Option 2: Use Azure Cloud Shell in-browser (may require small upgrade on your O365 account)

Like most things in life, there are two ways to do this. We’ll stick with the easy way here.

Follow this guide from Microsoft support for the appropriate list of commands and step by step directions to make your meeting titles accurate in Robin.

Option 1: The Easy Way

Unzip the file and run

update_o365_room.bat

Select “Yes” to run as an administrator. When prompted, enter your Office365 credentials:

The script will run automatically and your meetings will now use the event name for all calendar accounts.

This will allow Robin to correctly retrieve an event’s title and description for every room resource. Events scheduled on the room calendar will now show up in with the correct name. Private events will remain flagged as private.

Option 2: The System Administrator way

Run the Azure Powershell or Azure Cloud Shell as an administrator:

Enter the following command:

$UserCredential = Get-Credential

A dialog should popup asking for user credentials. Enter your login information.

Run the following command to connect to an Office365 session:

<$Session = New-PSSession -ConfigurationName Microsoft.Exchange
-ConnectionUri https://outlook.office365.com/powershell-liveid/ 
-Credential $UserCredential -Authentication Basic -AllowRedirection

Then run:

Import-PSSession $Session

Import-Module: There were errors loading in the format data file:
Microsoft.PowerShell

Set-ExecutionPolicy RemoteSigned

Y

Import-PSSession $Session

Get-Mailbox -RecipientTypeDetails RoomMailbox | Set-CalendarProcessing
-AddOrganizerToSubject $false -DeleteSubject $false -DeleteComments
$false -RemovePrivateProperty $false

References

• Managing Office 365 and Exchange Online with Windows PowerShell
• Connect to Exchange Online using remote PowerShell
• Resource mailbox's calendar shows the organizer's name instead of the subject in an Exchange Server environment