Correct meeting titles, privacy, & description for Microsoft 365 and Exchange

By default, events scheduled on the Meeting Room calendars in Exchange and Microsoft 365 will show the name of the organizer instead of the actual event title. Most offices will want more descriptive titles. This is easily fixed through some administrative configuration via Powershell.

This guide will allow apps like Robin to get the correct event titles, privacy, and description for Microsoft 365 meeting room resources. This is also applicable to other versions of Exchange.

1. Run the Azure Powershell or Azure Cloud Shell as an administrator. Follow this guide from Microsoft support on connect to Microsoft 365 with Powershell.

2. Run the command:

Get-Mailbox -RecipientTypeDetails RoomMailbox | Set-CalendarProcessing
-AddOrganizerToSubject $false -DeleteSubject $false -DeleteComments
$false -RemovePrivateProperty $false

This will allow Robin to correctly retrieve an event’s title and description for every room resource. Events scheduled on the room calendar will now show up with the correct name. Private events will remain flagged as private.

References

• Managing Microsoft 365 and Exchange Online with Windows PowerShell
• Connect to Exchange Online using remote PowerShell
• Resource mailbox's calendar shows the organizer's name instead of the subject in an Exchange Server environment