Turn on Desk Weekly Digest notifications

The Desk Weekly Digest is a personalized notification summarizing your upcoming desk reservations. It is sent every Friday at 2 p.m. in your local timezone via email, Slack, and/or Microsoft Teams.

The digest is only sent if a user has desks booked (either manually or automatically) for the upcoming week (Sunday-Saturday). If a user only has an assigned desk, they will not receive the digest.

Settings

The email is managed on the organization level and is OFF by default. To turn the setting on:

1. Navigate to Manage--> Notifications in the left panel. 
2. Check the box next to the "Desk weekly digest" notification setting. 

Once the email is turned on for your organization, your users will see their notification settings. Their notifications will be defaulted to ON for email, Slack, and Teams with the ability to turn those notifications off. 

Notifications

Email

Teams

Slack

Links

Edit Single Desk Booking

For manually and automatically booked desks, the CTA is "Edit booking". This link takes the user directly to the "Editing Desk Reservation" panel in the dashboard. 

Cancel Single Desk Booking

If the user is trying to cancel their reservation, they will have to close out the "Editing Desk Reservation" panel and either select the desk or select the three dot menu from the left hand panel, and select "Cancel Reservation"

Edit Multi-Day Desk Booking

For a multi-day booking, the link in the email says "Edit booking". This link takes the user directly to the Office tab. They can then select the desk, select "...More", and "Change dates". 

Cancel Multi-Day Desk Booking

For a multi-day booking, the link in the email says "Edit booking". This link takes the user directly to the Office tab. They can then select the desk, select "...More", and "Change dates". Deselect all dates, and select "Save".

Manage Reservation for Assigned Desks

For assigned desks, the CTA is "Manage reservation". This link takes the user to the dashboard for the date of the reservation. 

FAQ

Q: Who will receive the Desk Weekly Digest?

Once you have turned on the email notification for your organization, users who have desks booked (manually or automatically) will receive the digest. They can opt out of the notifications.

Q: Which desk reservations will be in the email?
Reservations that are booked automatically or manually will be included in the email. If someone has one of these types of reservations, but also has a desk assigned to them, the assigned desk will also appear in the email.