The Desk Weekly Digest is a personal notification that summarizes your upcoming desk reservations. Robin sends it every Friday at 2 p.m. in your local timezone, by email, Slack, Microsoft Teams or a mix of these.
Robin sends the digest only to users with desks booked (manually or automatically) for the upcoming week (Sunday-Saturday). A user who only has an assigned desk does not receive the digest.
Settings
Admins manage the email at the organization level. It is OFF by default. To turn it on:
- Go to Manage > Notifications in the left panel.
- Select the check box next to the "Desk weekly digest" notification setting.
Note
You cannot control Slack and Teams notifications at the organization level. Only each user can control them.
When you turn on the email for your organization, your users see their notification settings. Their notifications are ON by default for email, Slack and Teams. Users can turn those notifications off.
Notifications
This is how the digest looks in each channel.
Teams
Slack
Links
The link in the digest depends on the type of desk booking.
Edit a single desk booking
For manually and automatically booked desks, the link is "Edit booking". It opens the "Editing Desk Reservation" panel in the dashboard.
Cancel a single desk booking
To cancel the reservation, close the "Editing Desk Reservation" panel. Select the desk, or select the three-dot menu in the left panel. Then select "Cancel Reservation".
Edit a multi-day desk booking
For a multi-day booking, the link in the email is "Edit booking". It opens the Map tab. Select the desk, select "...More", then select "Change dates".
Cancel a multi-day desk booking
For a multi-day booking, the link in the email is "Edit booking". It opens the Map tab. Select the desk, select "...More", then select "Change dates". Clear all dates and select "Save".
Manage a reservation for an assigned desk
For assigned desks, the link is "Manage reservation". It opens the dashboard on the date of the reservation.
FAQ
Who receives the Desk Weekly Digest?
When you turn on the email notification for your organization, users with desks booked (manually or automatically) receive the digest. They can opt out of the notifications.
Which desk reservations are in the email?
The email includes reservations booked automatically or manually. If someone has one of these reservations and also has an assigned desk, the email also shows the assigned desk.