Set up a status board

Set up a status board in the web dashboard to show real-time availability on a big screen. People look at a TV in your office, or touch an interactive map, and reserve spaces and desks by availability, amenities and location.

Admins set up status boards. The board updates automatically when statuses change.

Create a status board

You create a status board in 3 steps: choose the board type, add the details, then customize the board.

Choose the board type

Robin has 3 board types: Static Map, Interactive Map (requires a touchscreen) and Availability Board (only supports spaces).

1. In the web dashboard, go to Manage > Devices.
2. Select Add a device.
3. Select Status Board.
4. Select a board type.
5. Select Continue.

Add the details

For every board type:

1. Select the building.
2. Select the floor. For an availability board, you can keep All floors.
3. Name the board for where it goes in the office.

For an availability board:

1. To see Rooms to display, choose a floor. All rooms on the floor are selected by default.
2. To show only specific rooms, remove rooms from the list.
3. Select Continue.

For a map:

1. Turn Show 'You are here' marker on or off.
2. Drag the marker to where the status board goes in the office.
3. To focus the map on one area of the office, turn on Set a display area. This helps when several kiosks are near each other.
4. Move and resize the rectangle to choose the area shown on the display.
5. Select Continue.

If you leave Set a display area off, the display shows the whole floor. Use the map controls to zoom or rotate.

Customize the board

1. Choose how the board looks: keep the default dark theme, or select Switch to light theme.
2. Open Meeting privacy to control what information the status board shows.
3. To restrict the status board to an IP address, open Restrict by IP.
4. Enter the IP addresses (router IPs) or IP CIDR blocks to allowlist them. The status board then loads information only on these approved networks.
5. Select Create board.

Show the board on a screen

1. Copy the unique URL.
2. Open a web browser and paste the URL.
3. Make the window full screen, for example on a mini PC or Chromecast. On a TV, set the board to full screen.

For kiosk boards, the browser must be on a touch-enabled display or input device.

Edit or delete a status board

Edit or delete a status board from the Status Boards tab of the Devices page.

1. In the web dashboard, go to Manage > Devices > Status Boards.
2. Select Edit next to the board, or select the board name.
3. To delete the board, select Delete, then confirm.

If you delete a status board for a building or level and then create the same board again, the web dashboard activates a new link. The old link no longer works. Copy the new link to your status board device.

Rotate the kiosk

Admins can rotate the kiosk so its orientation matches the physical space around it. For example, the left side of the kiosk shows what is to your left when you look at it. To rotate it, use the rotate controls in the bottom right corner of the map on the Details step. Each turn is 90 degrees.

Export a list of status boards

Download a list of your status boards. You need the View devices permission for the whole organization.

1. Go to Manage > Devices > Status Boards.
2. Select Export CSV, the export icon to the right of Refresh. It is unavailable when you have no boards.

Robin downloads a file named status-boards.csv. It lists each board's name, location, floor, type, board link, kiosk link (map boards only) and enrolled date. If you search the list, the file includes only the boards that match your search. It ignores the Type filter.