How to plan your week & see who's in the office

Collaboration and socialization with coworkers are primary motivators to use the office. However, hybrid schedules make it challenging to plan around the optimal days for in-office work. Use Robin's web dashboard and mobile app to plan trips to the office around the people you care about. 

In this guide, we'll walk through how to see when your team is coming into the office, and how to share your plans using the schedule tab in the web dashboard and the Pass tab (home screen) on the mobile app. 

 

Getting started

By default, you're reflected as “Not in office” in Robin until you signal otherwise by:

  • Selecting "Join" the office

  • Booking a desk directly on the office map or from the schedule view

  • Checking into your desk

Web dashboard

1. Open the web dashboard & navigate to the Schedule tab.

2. This opens an interactive weekly schedule where you can:  

  • See a summary of who else is planning to be in the office each day of the week, with your Favorites highlighted. Have you added favorites? 

  • View a list of everyone who's planning to be in the office and where they'll be sitting, so you can book near your team. Click "View all" to expand the list. 

  • Select the day(s) you want to visit the office, even if you don't need a desk & just want to drop in for meetings or office events.

  • Book a desk if you need one. 

  • Update any changes to your plans.

highlevel-dash.png

3. Click Join Office when you plan to visit the office to let others on your team know you'll be in. 

  • If your office doesn't use the desk check-in feature (you don't see the option to check in to your desk anywhere in the Robin interface) and you have an assigned desk, then you'll want to click "Join office" to signal your plans on the days you plan to use your assigned seat. 

4.  Click Book a desk if you need a desk for the day. Then complete your desk reservation from the office map. If you already have an assigned desk, you're all set!

2022-08-17_14-41-07__1_.gif

5. If you need to make changes to your plans, select the actions menu in the top right corner. 

  • Selecting "Not coming in" will change your status and automatically cancel your desk reservation if you made one for that day. 

  • Selecting "Cancel desk" only cancels your desk reservation and does not change your "in office" status. For instance, if you no longer need a desk to work at, but you plan on going into the office for your morning meetings.  

make_changes.png

Mobile app

Have you downloaded the mobile app?

1. The mobile app opens to an interactive schedule. Use the scroll bar at the top to bounce between the days of the week. 

2. Use the interactive schedule overview to:

  • See who else is planning to be in the office each day of the week, with your Favorites highlighted first.

  • Tap "View week overview" for an expanded view of who is heading into the office each day. 

  • Select the days you want to visit the office, even if you don't need a desk.   

  • Book a desk if you need one. 

  • Update any changes to your plans.

  • View your upcoming events.

planning-_mobile.png

3. Start mapping out your schedule and indicate the days you plan to visit the office by tapping Join office.  This can include office drop-in days for special events, and team meetings, as well as days you plan to work from a desk. 

  • If your office doesn't use the desk check-in feature (you don't see the option to check in to your desk anywhere in the Robin interface) and you have an assigned desk, then you'll want to click "Join office" on the days you plan to use your assigned seat to signal your plans. 

join_office-mobile__1_.gif

4. Tap Book a desk if you need a desk for the day and complete your desk booking from the map. 

book_desk-mobile.gif

5. You can always make changes to your plans from this home screen too by opening the action menu in the top right. 

edit_plans-_combo.png

Are you a Robin admin? Check out this guide to better understand who's using the hybrid office. 

Did this article help?