With Work Policy Settings, admins set office visit guidelines in Robin. Employees see these guidelines when they plan their work week and make reservations. The guidelines help employees make informed decisions and show how they compare to company-wide targets.
Employees see a banner on their WorkWeek view and on the Map page. The banner tracks how many times they checked in to the office in a specific week, compared to the office visit guidelines. Robin uses this data to count and track office visits:
- Badge swipes
- Wifi connection
- QR desk sticker scans
- Remote desk check-ins (if enabled)
Set your hybrid office visit policy
Admins manage the organization's hybrid workplace guidelines and policies on the Work Policies page of the web dashboard. There, you set how many days employees need to come to the office each week or month and on which days of the week.
- In the web dashboard, go to Manage > Hybrid Work Policies on the left.
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On the Work Policy page, select Default Policy to open the settings.
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In the policy status drop-down, select active.
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Set the policy parameters for your office. Choose one:
- A minimum number of days a week or month, OR,
- For more detail, specific days within a week employees need to meet.
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Use the default policy messages, or select Custom message options and write your own message in the fields. For example: Hybrid Work Policy, In-Office Policy or Office Mandate. To add context, use the "Custom tooltip message" option.
Employees see the message as a banner on the Schedule and Map pages in the web dashboard and mobile app.
- Select Save settings. For the policy to go live immediately, make sure the status is active.
Export Hybrid Work Policy data
You can export this information about your Hybrid Work Policy:
- A list of employees
- Number of check-ins
- What policy was active on each day
- What the policy configuration is on each day
To export the data:
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At the top right of the Hybrid Work Policy page, select Export data.
- Select the month and the year, then select Export.
- Open the email from Robin and download the report. You should get the email within a few minutes. Check your spam folder too. The link in the email expires within 24 hours.
FAQ
Can I set up a policy for a specific office or location?
No. The Hybrid Work Policy feature applies to the whole organization. Each organization has one policy.
If your organization has more than one Robin admin with access to the Manage tab, each admin can turn the policy on or off and update it. Robin does not keep a history of the changes.