Requirements 

• Room calendars connected

Robin will suggest spaces you've recently and/or frequently booked that fit your meeting criteria (time, number of attendees, &, etc.) for your upcoming events that don't have a space. This feature is available on the Workweek view (Schedule page) in the web dashboard and mobile app. 

On days you're scheduled to come to the office, you'll notice a space suggestion and a one-click booking button next to meetings without a space.  

Web dashboard:

Mobile app: 

Robin will not make room suggestions if:

• The meeting doesn't have any invitees.

• The meeting is an "all day" event or over 12 hours long. 

• The meeting is less than 10 minutes long. 

• The meeting was created by someone outside of your organization.

• Rooms are not connected to calendars.

About the mobile push notifications

• The space suggestion notifications are ON by default, but you can turn them off under your user notification settings in your profile on the mobile app. 
• The space suggestion notifications are connected to desk check-in reminders.

Admins have the option to disable the feature

Admins, if the Smart Room Suggestion feature is not a good fit for your organization you can disable the feature under Manage > Organization > Features > Smart Room Suggestions. 

FAQ

Q: Does the smart room booking feature need to be set up by an admin first? 

A: No, the feature is enabled by default. 

Q: Do the space suggestions take any action, meaning is this auto-booking? 

A: No, it is not auto-booking. Book the space recommendation when it fits your needs.