Use scheduling restrictions to control who can book special spaces in your office. This article shows the ways to set finer booking permissions, depending on your plan.
Meeting Room Approvals
The Meeting Room Approval feature is for spaces that host special events, such as auditoriums, training rooms, interview rooms or other types of spaces.
When the "Request only" setting is on for a space, a designated admin must approve the event request before the organizer can go ahead with the event.
Spaces that need approval appear in search results in the web dashboard, mobile app and Outlook Add-In. You can complete a request only in the web dashboard.
To learn more, see Meeting room approvals.
Custom roles and permissions
Advanced Authentication + User Management
Role-based access control gives admins a set of keys to hand out to users. Admins define the level of access a user has to specific spaces and features in Robin. To do this, they change the default roles and add special permissions to the user role.
A role defines the level of access a user has to certain features, locations or both. You can assign a user to one or more roles. For example, "science building admin" can be a custom role.
Permissions define the level of access a user has to specific features in Robin. You can scope access and management permissions to certain locations, or to spaces in a location.
This means admins can scope booking permissions by the role or group a user belongs to.
By default, Robin hides spaces that users do not have permission to reserve from space searches and suggestions on every scheduling platform (extension, office search page, event composer, mobile app). If a user tries to create an event in a space they are not allowed to book, Robin blocks it with an error message.
To learn more, see Adding permissions to roles.
Restricting calendar access to admins
Restricting calendar access to admins is a scheduling policy that you turn on for each space. Turn on "Admin Only" mode on the room management page to stop most people from booking a space.
By default, Robin hides these rooms from space searches and suggestions on every scheduling platform (extension, office search page, event composer, mobile app) for members who do not have permission to reserve them.
If a member selects a space with this setting in the legacy composer, Robin greys out the "Book now" button to block the booking.
To learn more, see Admin-only scheduling policy.