Requirements
- Room calendars connected
Robin will suggest recently and/or frequently booked spaces that fit the meeting criteria (time, number of attendees, & amenities) for upcoming events that don't have a space. Robin looks at the following factors when suggesting a space, the most influential factors first:
- Spaces the user booked the most often and the most recently in the past 60 days.
- If the user has a desk reservation, Robin looks for spaces that are on the same floor as the user's desk reservation.
- The number of attendees who accepted the event invite and, from that group, how many plan to be in the office that day.
When users are scheduled to come to the office, a space suggestion with a one-click booking button will appear next to meetings without a space.This feature is available on the Schedule page in the web dashboard and mobile app.
Web dashboard:
Mobile app:
Robin will not make room suggestions if:
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The meeting doesn't have any invitees.
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The meeting is an "all day" event or over 12 hours long.
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The meeting is less than 10 minutes long.
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The meeting was created by someone outside of the organization.
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Rooms are not connected to calendars.
About the mobile push notifications
- The space suggestion notifications are ON by default, but can be turned off in the mobile device notification settings.
- The space suggestion notifications are connected to desk check-in reminders.
FAQ
Q: Does the smart room booking feature need to be set up by an admin first?
A: No, the feature is enabled by default. However, global admins can disable it for the organization.
Q: Do the space suggestions take any action, meaning is this auto-booking?
A: No, it is not auto-booking. Book the space recommendation when it fits your needs.