Requirements
- Room calendars connected
Smart room suggestions show a room for upcoming events that do not have a space. Robin suggests spaces that you booked recently or often and that fit the meeting criteria (time, number of attendees and amenities).
Robin uses these factors to suggest a space, most important first:
- Spaces the user booked the most often and the most recently in the past 60 days.
- If the user has a desk reservation, spaces on the same floor as that desk.
- The number of attendees who accepted the event invite and, of those, how many plan to be in the office that day.
On days users plan to come to the office, meetings without a space show a space suggestion with a one-click booking button. Suggestions show on the Schedule page in the web dashboard and the mobile app, and in the right sidebar of the Map.
Room suggestions in the web dashboard
Room suggestions in the mobile app
When Robin does not suggest a room
Robin does not make room suggestions if:
- The meeting has no invitees.
- The meeting is an "all day" event or over 12 hours long.
- The meeting is less than 10 minutes long.
- Someone outside the organization created the meeting.
- Rooms are not connected to calendars.
About the mobile push notifications
Space suggestion notifications are ON by default. You can turn them off in the notification settings on your mobile device. The space suggestion notifications are connected to desk check-in reminders.
FAQ
Does an admin need to set up smart room booking first?
No. The feature is enabled by default. Global admins can disable it for the organization.
Do space suggestions book rooms automatically?
No, they do not auto-book. Book the suggested space when it fits your needs.