Desks Today dashboard

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The Desks Today dashboard provides a high-level overview of desk usage in real-time "right now" to help office leaders understand what's happening in their workplace. This dashboard cannot be edited. 

Navigate to  Analytics >  open the Dashboards tab on the left > Desks Today tab.  

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  • Use the drop-down menus at the top to filter the data on this page by campus & building.

Today's Desk summary ring

What does Today mean? If work hours are not set for the building, the page will display data from the time the user loads the page until 7pm. If the user visits the page after work hours, the page will show data from 7am to 7pm. The timezone is based on the building’s location.

2023-09-12_10-29-30.pngWhy it's important:

The building overview allows admins to see how many desks are booked, available, and unavailable,  for the day. If some desks are broken or taken offline for Covid-19 restrictions, an admin would see those unavailable desks reflected in this donut chart. This can help admins understand why employees might be having a hard time finding a desk to reserve or can help them quickly look up if there are enough desks for a visitor to come into the office.

What’s the difference between total desks, available, unavailable, and booked?

Total desks is the sum of available desks, unavailable desks, and booked desks in the building today.

How it's calculated

Total desks = available + unavailable + booked.

Available is the total number of desks that are free to book in the building today. This metric is displayed as both an absolute number and a percentage of the total desks.

Unavailable desks are the total number of desks that have been turned off and are not free to book in the building today. This metric is displayed as both an absolute number and a percentage of the total desks.

Booked is the total number of desks that have a reservation. This metric is displayed as both an absolute number and a percentage of the total desks.

Today's booking type pie chart

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Assigned desks belong to someone long-term. Only an admin can assign a desk.

Hot desks may be reserved for the day. Reservations start immediately and expire at midnight unless manually ended sooner.

Hotel desks can be reserved in advance or on the day. Reservations can be multiple days in length.

Why it's important: Seeing a breakdown of desk booking types can help admins measure the success of their seating strategy. Admins can see how many employees are taking advantage of their flexible seating strategy. Does your building have a large number of hotel desks available, but no one seems to be booking them? Are 100% of your hot desks booked? Should you add more hot desks to your inventory? 

Today's building overview booking graph  

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The building overview breaks the total desks down into unavailable desks, available desks, and booked desks in the building today. (Saturday through Sunday)

Why it's important: As organizations begin to return to the office during the Covid-19 pandemic, admins are limiting the number of desks that are available for employees to book to help everyone socially distance. As a result, admins are looking for a quick way to see how close they are to reaching the maximum number of people allowed in the office under covid restrictions.

Today's desks by floor table

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The Desks by floor table shows admins a breakdown of their building on a floor-by-floor basis. Each floor shows the total number of desks, available desks, booked desks, and unavailable desks, and the percentage of desks that are still available on each floor. 

Why it's important: Seeing desks broken down by floor gives admins a window into how their seating strategy compares floor to floor. Is the first floor always booked to capacity? Do you need to add a snack bar to the 5th floor to encourage more employees to book desks up there? 

 

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