Create calendar resources for rooms in Google Apps

Robin works best with Google Apps when using resource calendars.

Meet the calendar resource

A calendar resource (aka “resource calendar”, “room calendar”) is a special type of calendar meant for shared resources like rooms or equipment (i.e. camera equipment) that can only do one thing at a time.

This video walkthrough shows you how to set up calendars for your rooms in under a minute. 

Before getting started, you'll need:

  • Administrator access for your Google Apps for Business account
  • The names of all your conference rooms 

 

1
Sign in to the Google Admin console. Click Apps > Google Apps > Calendar > Resources.

2
Click Create a new resource. Enter the resource name, type, and description. Pro Tip: Follow Google's recommendations for naming conventions.
3
Click Save Changes.
4
Add the resource to your My Calendars list so you can manage it. Here's how.
5
Share the calendar with the people in your organization, so that they can "See all event details". Your booking user account should have permission to "Make Changes and Manage Sharing". 

6
Test scheduling your resource in Google. It may take up to 24 hours before users can schedule a newly-created resource.

NEXT UP:

Make sure your new calendars have the correct settings enabled to sync with Robin.
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