Add a new space

If you're not familiar with how Robin arranges space in your office yet, start with this quick guide for some basic vocabulary.

What is a space?

In Robin, a Space is most commonly a room inside of your office, such as a conference room or huddle area. You can also use spaces as a way of marking departments or common areas such as the cafeteria. Each space may have a calendar, devices (i.e. Room Displays), and other information connected with it. Users interact with spaces directly, meaning you can easily switch the associated calendars or devices without interrupting anyone.

Spaces belong to a Location. You can think of the hierarchy like Organization > Locations > Spaces, or Acme Inc > Boston HQ > Big Conference Room.

"Are spaces the same thing as calendars?"

Even though most spaces in your organization will have a calendar, you should view them as two separate things in Robin-land during set up. Spaces without a paired calendar show up as "On-Demand" and cannot be booked in advance. You can still use the mobile and room display apps to claim them on a "Check in/out" basis.

How to add a new space

Administrators can add new spaces via Settings > Spaces. From this screen you'll see a list of your current spaces, their current status, and any associated calendars you've connected.

 

 

Click Add a Space and use the form to tell Robin a little about your space. Don't worry about getting it perfect the first time through, you'll have a chance to edit these later. For speed runs, only a name is required to start.

 

Once added, the space list will refresh. Click on the space's name to open it. If you don't see the space you're looking for immediately, try using the Browse option available in the top menu to quickly jump around.

From the space page you'll have more opportunities to fill out extra information such as amenities, booking rules, etc.

Next up, calendars

Now that you have a space to work with, connect it to one of your existing calendar to start syncing the schedule. This process is a little different depending on the calendar system. Fortunately (like most things worth doing), we have a guide for each:

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