Add a new space

If you're not familiar with how Robin arranges space in your office yet, start with this quick guide for some basic vocabulary.

What is a space?

In Robin, a Space is most commonly a room inside of your office, such as a conference room or a work area for employee desks. You can also use spaces as a way of marking departments (e.g. Support team desk area), conference rooms or common areas such as the cafeteria. These spaces may have calendars, devices (i.e. Room Displays), reserved desks and other information connected with it. Users interact with spaces directly, meaning you can easily switch the associated calendars or devices without interrupting anyone.

You can think of the hierarchy like this: Acme Inc (Organization) > San Francisco (Campus) > 25 Broadway (Building) > Floor 3 (Level) > Conference Room (Space)

Spaces belong to a Building, and a Level. (levels are required for office map configuration)

"Are spaces the same thing as calendars?"

Even though most spaces in your organization will have a calendar, you should view them as two separate things in Robin-land during set up. Spaces without a paired calendar show up as "On-Demand" and cannot be booked in advance. You can still use the mobile and room display apps to claim them on a "Check in/out" basis.

How to add a new space

You can follow the video below or review the steps in the article for a tutorial on how to add a new space.


Administrators can add new spaces via Manage > Offices. From this screen you'll see a list of your current buildings, which hold all of your spaces. Within each building, you'll see associated spaces, their current status, and any calendars you've connected.


Click + Add Space and choose what you plan to use this space for. Different spaces support different features. You can create a space for a room or a space you'd like to place your desks.


Use the form to tell Robin what you plan to use this for. For speed runs, only a name is required to start. Clicking settings will give you options to add amenities and booking rules for scheduling.


Administrators can also add a new space by using the Add New dropdown button located on the right-hand side of the Office settings page. The create space form will display upon clicking Space from the Add New dropdown.


Once added, the space list will refresh. You will see under the Use column what each space is used for. Click on the space's name to open it. From this page you'll have more opportunities to fill out extra information such as amenities, booking rules, etc.



Scheduling: Next up, calendars

Now that you have a space to work with, connect it to one of your existing calendar to start syncing the schedule. This process is a little different depending on the calendar system. Fortunately (like most things worth doing), we have a guide for each:

Desks: Next up, create desks

Now that you've created a workstation space, create assigned or reservable desks to place in the space. 

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