Add a new space

If you're not familiar with how Robin arranges space in your office yet, start with this quick guide for some basic vocabulary.

What is a space?

In Robin, a Space is most commonly a room inside of your office, such as a conference room or huddle area. You can also use spaces as a way of marking departments or common areas such as the cafeteria. Each space may have calendars, devices (i.e. Room Displays), and other information connected with it. Users interact with spaces directly, meaning you can easily switch the associated calendars or devices without interrupting anyone.

You can think of the hierarchy like this: Acme Inc (Organization) > San Francisco (Campus) > 25 Broadway (Building) > Floor 3 (Level) > Conference Room (Space)

Spaces belong to a Building, and optionally a Level. 

"Are spaces the same thing as calendars?"

Even though most spaces in your organization will have a calendar, you should view them as two separate things in Robin-land during set up. Spaces without a paired calendar show up as "On-Demand" and cannot be booked in advance. You can still use the mobile and room display apps to claim them on a "Check in/out" basis.

How to add a new space

Administrators can add new spaces via Manage > Offices. From this screen you'll see a list of your current buildings, which hold all of your spaces. Within each building, you'll see associated spaces, their current status, and any calendars you've connected.


Click + Add Space and use the form to tell Robin a little about your space. Don't worry about getting it perfect the first time through, you'll have a chance to edit these later. For speed runs, only a name is required to start. Clicking settings will give you options to add amenities and booking rules. 



Administrators can also add a new space by using the Add New dropdown button located on the right-hand side of the Office settings page. The create space form will display upon clicking Space from the Add New dropdown.



Once added, the space list will refresh. Click on the space's name to open it. From this page you'll have more opportunities to fill out extra information such as amenities, booking rules, etc.



Next up, calendars

Now that you have a space to work with, connect it to one of your existing calendar to start syncing the schedule. This process is a little different depending on the calendar system. Fortunately (like most things worth doing), we have a guide for each:

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