Getting started with room displays

Overview

A room display is digital signage that provides clear accurate schedules right at the door with Robin's companion app, Rooms. Room displays are great for showing a room’s availability and helps answer the question “Is this room free when I need it?” 

Rooms provides additional features like a "check -in" option and abandoned meeting protection to mitigate meeting room “theft” or "ghosted" meetings, which are a common theme in offices. 

If you're migrating from another scheduling system, it's important to note that Robin's room display app is designed for ad hoc meetings only. This is intentional, and is one of the ways we help keep your office running smoothly.

Sneak a peek at the Rooms app in action and follow the check list to get started.

checkin-extend-gif-v3.gif

This guide assumes you’ve already set up your spaces and you’ve connected room calendars to spaces in Robin. If you still need to do that head this way first- add spaces to your Robin office and/or connect your room calendars to Robin.

Follow the steps below to get started with Rooms:

  1. Download the room display app called Rooms
  2. Pair a room display with a space
    1. For Enterprise companies with an MDM provider you can also follow Setting up room displays with MDM
  3. Decide what control buttons you want available on the display. Some configurations to consider:
    1. The ability to start an impromptu meeting, end/start meeting early, all from the display.
    2. Abandoned meeting protection controls & settings
  4. Get to know Rooms
    1. Status colors 
    2. Booking impromptu events via room display

Now that you have the basics set up you can fine tune your room displays to match your company branding and policies.

Popular customizations

Brand your room displays to match your company theme

Pro tips:

 

 

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